Administrative Assistant II - Freestone Recreation Center

Gilbert, Arizona; Gilbert (AZ); On-site; USD 32,000 - 42,000; Full time

Benefits offered by this job

Medical and dental insurance

Life insurance

Disability

Pension

Tuition reimbursement

Parental leave

Babies at work

Job summary

Team Gilbert seeks an Administrative Assistant II for Freestone Recreation Center in Gilbert, AZ. You will support multiple programs by creating data reports, assisting customers, and maintaining records using registration software.

The role blends clerical duties with program support and accuracy in document management. The position requires 4–7 years of related experience, a high school diploma or GED, and may involve background checks and a pre-employment drug screen.

Qualifications

• 4-7 years experience in comparable duties at level 2 or similar roles.
• HS Diploma or GED required; Associate's degree preferred.
• Background check may be required for the police department assignment.
• Pre-employment drug screen is required.
• At-Will employment and non-exempt status for overtime eligibility.

Responsibilities

• Create basic spreadsheets, reports, databases, and presentations; gather data for reporting.
• Assist customers by phone, in person, and online; address questions and provide program information.
• Maintain and retrieve files; support development of reports and automated summaries.
• Review and suggest website changes for the department site.
• Assist with recreation program development in the registration software system.
• Organize files and follow retention policies; provide material distribution for events and surveys.

Skills

Data entry

Customer service

Report generation

Communication skills

Education

HS Diploma or GED

Associate's Degree preferred

Tools

Registration software

Database software

Microsoft Office

Job description

We Are Seeking Team Gilbert has an exciting opportunity for a highly motivated professional to fill the position of Administrative Assistant II at Freestone Recreation Center. With every job we fill, our focus is on providing best-in-class service to our citizens while offering opportunities for professional growth in a rewarding, innovative work environment.

Position Schedule

• Sunday 9:30AM - 4:30PM
• Monday 9:00AM - 6:30PM
• Tuesday 9:00AM - 6:30PM
• Wednesday 9:00AM - 6:30PM
• Thursday 9:00AM - 6:30PM

The Administrative Assistant II reports to the Recreation Coordinator. The primary job duties of this position include:

• Creates basic spreadsheets, reports, databases, and presentations. Gather and compile data for reporting.
• Assists and consults with customers via telephone, in person, and online, addressing questions and concerns; providing information regarding programs, services, and facility rules and regulation. As assigned, researches, responds, and resolves inquiries and complaints.
• Updates, maintains, and retrieves information from files and automated information systems; incorporates data into assigned records and documents; supports the development and compilation of reports and summaries; and generates automated reports from systems.
• Review and make recommendations for website changes.
• Assist with developing recreation programs in registration software system.
• Organizes and maintains files; retains and purges files in accordance with established records and retention policies and procedures.
• Provides administrative support to all department programs. Duties could include, but not limited to, distributing event and race packets, coach equipment, team information packets, and feedback surveys.
• Generates a variety of routine and non-routine documents, which may include: reports, flyers and/ or marketing materials, templates, surveys, letters, memos, notices, forms, agendas, schedules, and/or other related materials. Assists in preparing and putting together manuals and other resource documents. Issues, receives and types various applications, reimbursements, permits and forms.
• As assigned, performs administrative support activities, which may include; creating and editing documents, researching sometimes complex information, editing, and/or providing related support.

About You

• 4-7 years experience with doing comparable level 2 responsibilities. Considerable previous experience required in the same or similar previous positions. The job requires a sound knowledge of common and uncommon techniques, concepts, methods, practices, use of forms, routines, etc., of complex nature.
• H.S. Diploma or G.E.D., Associate's Degree is preferred.
• Depending on assignment full Police Department background check, including polygraph may be required.
• Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.

This position requires a pre-employment drug screen.

This position is an At-Will position and is FLSA Non-Exempt - eligible for overtime compensation.

Why Team Gilbert?

We Are Here to Help!

Gilbert is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If any reasonable accommodation is needed while participating in the application and interviewing process, please contact our People Team (Human Resources) at 480-503-6823. Requests should be made as early as possible to allow time to arrange the accommodation.

Gilbert provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Gilbert offers a comprehensive benefits package for qualifying positions that includes medical and dental insurance, life insurance, disability, pension, tuition reimbursement, parental leave, babies at work, and more! Click Here to see a list of our benefit offerings at-a-glance, or visit our website to see our full employee benefits guide.

• medical and dental insurance
• life insurance
• disability
• pension
• tuition reimbursement
• parental leave
• babies at work