Recreation Programs Admin & Data Specialist

Town of Gilbert; Gilbert (AZ); On-site; USD 25,000 - 36,000; Full time

Job summary

Town of Gilbert seeks an Administrative Assistant II for Freestone Recreation Center to deliver essential office support and customer service. You will generate reports, maintain data, assist the public, and help with program registrations in a busy recreation environment.

The role requires 4–7 years of related experience, a HS diploma or GED (Associate's degree preferred), and may involve a background check and pre-employment drug screen. This is an on-site, full-time position in Gilbert, AZ.

Qualifications

• 4-7 years experience with doing comparable level 2 responsibilities.
• H.S. Diploma or G.E.D., Associate's Degree is preferred.

Responsibilities

• Creates basic spreadsheets, reports, databases, and presentations. Gather and compile data for reporting.
• Assists and consults with customers via telephone, in person, and online, addressing questions and concerns; providing information regarding programs, services, and facility rules and regulation.
• Updates, maintains, and retrieves information from files and automated information systems; incorporates data into assigned records and documents; supports the development and compilation of reports and summaries; and generates automated reports from systems.
• Review and make recommendations for website changes.
• Assist with developing recreation programs in registration software system.
• Organizes and maintains files; retains and purges files in accordance with established records and retention policies and procedures.
• Provides administrative support to all department programs. Duties could include, but not limited to, distributing event and race packets, coach equipment, team information packets, and feedback surveys.
• Generates a variety of routine and non-routine documents, which may include: reports, flyers and/ or marketing materials, templates, surveys, letters, memos, notices, forms, agendas, schedules, and/or other related materials.
• As assigned, performs administrative support activities, which may include; creating and editing documents, researching sometimes complex information, editing, and/or providing related support.

Skills

Customer service

Data entry

Spreadsheet creation

Reports and presentations

Database management

Communication

Education

HS Diploma or GED

Associate's Degree preferred

Tools

Registration software system

Job description

Town of Gilbert seeks an Administrative Assistant II for Freestone Recreation Center to deliver essential office support and customer service. You will generate reports, maintain data, assist the public, and help with program registrations in a busy recreation environment.

The role requires 4–7 years of related experience, a HS diploma or GED (Associate's degree preferred), and may involve a background check and pre-employment drug screen. This is an on-site, full-time position in Gilbert, AZ.