Administrative Assistant II - Freestone Recreation Center

Town-of-Gilbert; Gilbert (AZ); On-site; USD 36,000 - 52,000; Full time

Job summary

Town of Gilbert is seeking an Administrative Assistant II for Freestone Recreation Center in Gilbert, AZ. This role supports recreation programs, data management, and customer inquiries across phone, in-person, and online channels.

Responsibilities include creating spreadsheets, reports, databases, and presentations; maintaining records; assisting with program development in the registration system; and coordinating materials for events and marketing.

Qualifications

• 4-7 years experience with doing comparable level 2 responsibilities.
• High School Diploma or GED; Associate's Degree is preferred.
• Depending on assignment, full Police Department background check, including polygraph may be required.
• Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.

Responsibilities

• Creates basic spreadsheets, reports, databases, and presentations. Gather and compile data for reporting.
• Assists and consults with customers via telephone, in person, and online, addressing questions and concerns; provides information regarding programs, services, and facility rules and regulations.
• Updates, maintains, and retrieves information from files and automated information systems; supports the development and compilation of reports and summaries.
• Review and make recommendations for website changes.
• Assist with developing recreation programs in registration software system.
• Organizes and maintains files; retains and purges files per retention policies.
• Provides administrative support to all department programs and distributes event materials.
• Generates routine and non-routine documents including reports, flyers, templates, surveys, letters, memos, forms, schedules.

Skills

Spreadsheets

Reports

Databases

Presentations

Customer service

Data gathering

Education

High School Diploma or GED

Associate's Degree preferred

Tools

Registration software

Job description

Team Gilbert has an exciting opportunity for a highly motivated professional to fill the position of Administrative Assistant II at Freestone Recreation Center. With every job we fill, our focus is on providing best-in-class service to our citizens while offering opportunities for professional growth in a rewarding, innovative work environment.

Position Schedule

• Sunday - 9:30AM - 4:30PM
• Monday - 9:00AM - 6:30PM
• Tuesday - 9:00AM - 6:30PM
• Wednesday: 9:00AM - 6:30PM
• Thursday: 9:00AM - 6:30PM

The Administrative Assistant II reports to the Recreation Coordinator. The primary job duties of this position include:

• Creates basic spreadsheets, reports, databases, and presentations. Gather and compile data for reporting.
• Assists and consults with customers via telephone, in person, and online, addressing questions and concerns; providing information regarding programs, services, and facility rules and regulation. As assigned, researches, responds, and resolves inquiries and complaints.
• Updates, maintains, and retrieves information from files and automated information systems; incorporates data into assigned records and documents; supports the development and compilation of reports and summaries; and generates automated reports from systems.
• Review and make recommendations for website changes.
• Assist with developing recreation programs in registration software system.
• Organizes and maintains files; retains and purges files in accordance with established records and retention policies and procedures.
• Provides administrative support to all department programs. Duties could include, but not limited to, distributing event and race packets, coach equipment, team information packets, and feedback surveys.
• Generates a variety of routine and non-routine documents, which may include: reports, flyers and/ or marketing materials, templates, surveys, letters, memos, notices, forms, agendas, schedules, and/or other related materials. Assists in preparing and putting together manuals and other resource documents. Issues, receives and types various applications, reimbursements, permits and forms.
• As assigned, performs administrative support activities, which may include; creating and editing documents, researching sometimes complex information, editing, and/or providing related support.
• View the full job description here.

At Team Gilbert, we hire innovative, forward-thinking problem-solvers who love what they do! In addition to possessing the ability to live out our core and functional values daily, candidates must possess the following requirements:

• 4-7 years experience with doing comparable level 2 responsibilities. Considerable previous experience required in the same or similar previous positions. The job requires a sound knowledge of common and uncommon techniques, concepts, methods, practices, use of forms, routines, etc., of complex nature.
• H.S. Diploma or G.E.D., Associate's Degree is preferred.
• Depending on assignment full Police Department background check, including polygraph may be required.
• Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the work.

This position requires a pre-employment drug screen.

This position is an At-Will position and is FLSA Non-Exempt - eligible for overtime compensation.

To view the slide show presentation above, click here.

Gilbert is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. If any reasonable accommodation is needed while participating in the application and interviewing process, please contact our People Team (Human Resources) at 480-503-6823. Requests should be made as early as possible to allow time to arrange the accommodation.

Gilbert provides equal employment opportunities to all employees and applicants and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.