Administrative Assistant II - Community Programs & Admin

NMSU; Santa Fe (NM); On-site; USD 19,000 - 27,000; Full time

Job summary

New Mexico State University’s Cooperative Extension Service seeks an Administrative Assistant II to provide essential administrative and operational support for the Administrative and Program Unit in Santa Fe. Responsibilities include daily office operations, purchasing, finance, records, scheduling, and customer service.

The role involves handling inquiries, directing clients to agents, maintaining the county website and social media, processing 4-H enrollments, and assisting staff with events

Qualifications

• High School diploma + 1 year of relevant experience.
• Willingness to perform administrative duties.
• Ability to manage multiple office tasks and respond to inquiries.

Responsibilities

• Provide administrative and operational support for the County Director and staff.
• Answer phones, emails and in-person inquiries; direct clientele to the appropriate agent.
• Assist with purchasing, financial and personnel processes; maintain records.
• Maintain county website and social media platforms; coordinate events and trainings.
• Manage enrollments for 4-H programs and assist with travel arrangements.
• Prepare finance documentation for payments; track monthly spending and reconcile procurement card.
• Organize files, scheduling, meetings, and routine office duties as needed.

Skills

Administrative support

Office operations

Customer service

Recordkeeping

Scheduling

Education

High School diploma

Tools

Microsoft Office

Job description

New Mexico State University’s Cooperative Extension Service seeks an Administrative Assistant II to provide essential administrative and operational support for the Administrative and Program Unit in Santa Fe. Responsibilities include daily office operations, purchasing, finance, records, scheduling, and customer service.

The role involves handling inquiries, directing clients to agents, maintaining the county website and social media, processing 4-H enrollments, and assisting staff with events