Admin Asst, Assc

New Mexico State University; Las Cruces (NM); On-site; USD 34,000 - 36,000; Full time

Job summary

New Mexico State University is seeking an Administrative Assistant II to coordinate school and teacher professional development events. The role supports the STEM Outreach Center and STEM Innovation Network across New Mexico, handling scheduling, registration, and logistics.

The ideal candidate will have strong organizational and communication skills, customer service experience, and proficiency with standard technology tools. This is a full-time, on-site position based in Las Cruces.

Qualifications

• High School diploma with 1 year of relevant experience, or a higher degree.

Responsibilities

• Schedule and coordinate STEM Outreach Center events and workshops.
• Create and manage participant registration and communications.
• Maintain registration and attendance records and prepare event materials.
• Provide general administrative support to STEM Outreach Center and STEM Innovation Network staff.

Skills

Strong organizational skills

Excellent communication

Customer service skills

Technology skills

Education

High School diploma

Job description

Department Contact: Wanda Bulger Tamez, [phone], [e-mail]

Internal or External Search: External - Open to all applicants

Advertising Summary: The STEM Outreach Center and STEM Innovation Network at NMSU are seeking an Administrative Assistant II to coordinate school and teacher professional development events. Interested applicants can view the application at https://careers.nmsu.edu/jobs/search.

Position Details

PositionTitle: Admin Asst, Assc

College/Division: College of Hlth, Educ & Soc Trans

Department: 350410-INST FOR EXCEL IN MATH & SCIENCE ED

Location: Las Cruces

Offsite Location (if applicable):

Target Hourly/Salary Rate: $16.83

Appointment Full-time Equivalency: 1.0

FLSA Status: Non-Exempt

Bargaining Unit Announcement: This is a bargaining unit position with American Federation of State, County & Municipal Employees (AFSCME).

Contingent Upon Funding: Contingent upon external funding

Standard Work Schedule: Standard (M-F, 8-5)

If Not a Standard Work Schedule: Occasional Weekend and Evenings

Job Duties and Responsibilities: The Administrative Assistant II provides administrative and logistical support for the NMSU STEM Outreach Center and the New Mexico STEM Innovation Network. The position supports the coordination of professional learning, meetings, workshops, conferences, and other STEM education activities offered to educators and community partners across New Mexico.

Primary responsibilities include scheduling and coordinating events; creating and managing participant registration; communicating logistical information to participants and presenters; maintaining registration and attendance records; preparing event materials; and providing general administrative support to STEM Outreach Center and STEM Innovation Network staff. The position requires strong organizational, communication, customer service, and technology skills and the ability to manage multiple events and administrative tasks simultaneously.

Qualifications

Required Education and Experience: High School diploma + 1 years of relevant experience, or higher degree.

Equivalent Qualifications:

Preferred Qualifications

• Experience providing administrative support in a university, education, nonprofit, or community-based organization.
• Experience coordinating workshops, conferences, professional learning, meetings, or other events.
• Experience managing online event registration and participant communications.
• Experience maintaining participant databases, spreadsheets, attendance records, or program documentation.
• Experience working with K-12 schools, educators, professional learning programs, or community partners.
• Familiarity with New Mexico communities and educational organizations is desirable.

Special Certification/Licensure

Environment: Work is normally performed indoors.

Physical Effort: Light physical effort. Effort applies to no more than two (2) hours per day.

Lifting Requirements: Requires handling of average-weight objects up to 10 pounds or some standing or walking.

Risk: No or very limited exposure to physical risk.