Administrative Assistant II - Child Support Programs

Ponca-Tribe-of-Nebraska; Norfolk (NE); On-site; USD 28,000 - 47,000; Full time

Job summary

The Ponca Tribe of Nebraska is seeking an Administrative Assistant II for the Child Support Enforcement program in Norfolk, NE. This non-exempt role provides wide-ranging office support, assists with budgeting, reporting, and client services, and handles clerical duties to keep the program running smoothly.

Responsibilities include preparing monthly reports, coordinating meetings and travel, maintaining filing systems, and ensuring confidentiality.

Qualifications

• Minimum: High School diploma or GED.
• Must be qualified to become a Notary in the State of Nebraska.
• Possess excellent written and oral communication skills.
• General knowledge of child support, court and office terminology.
• Six months of computer proficiency with Word, Excel spreadsheets and PowerPoint.
• Six months of bookkeeping, clerical and data entry skills.
• Six months collecting and monitoring data and budgets.
• Six months preparing reports.
• Valid driver’s license and be insurable.
• Able and willing to travel, including out of state travel.

Responsibilities

• Assists with the development of project goals and objectives, including collecting and reporting data.
• Assists with preparing and monitoring the program budgets.
• Assists with developing and submitting monthly reports to the CEO of Tribal Affairs.
• Answer, screen and transfer calls as appropriate.
• Receive and direct visitors and clients.
• Perform general clerical duties including photocopying, faxing and mailing.
• Maintain an orderly filing system.
• Handle requests for information and data.
• Resolve administrative problems and inquiries.
• Prepare written responses to routine inquiries.
• Schedule and coordinate meetings, appointments and travel arrangements for staff.
• Prepare agendas for meetings and prepare schedules.
• Open, sort and distribute incoming correspondence.
• Maintain office supply inventories.
• Coordinate maintenance of office equipment.
• Maintain complete confidentiality and honor the Privacy Act in all activities.

Skills

Excellent written and oral comms

Notary

Education

High School diploma or GED

Notary qualification in Nebraska

Tools

Word

Excel

PowerPoint

Job description

The Ponca Tribe of Nebraska is seeking an Administrative Assistant II for the Child Support Enforcement program in Norfolk, NE. This non-exempt role provides wide-ranging office support, assists with budgeting, reporting, and client services, and handles clerical duties to keep the program running smoothly.

Responsibilities include preparing monthly reports, coordinating meetings and travel, maintaining filing systems, and ensuring confidentiality.