Administrative Assistant II, CSE close date-10.1.26

Ponca-Tribe-of-Nebraska; Norfolk (NE); On-site; USD 28,000 - 47,000; Full time

Job summary

The Ponca Tribe of Nebraska is seeking an Administrative Assistant II for the Child Support Enforcement program in Norfolk, NE. This non-exempt role provides wide-ranging office support, assists with budgeting, reporting, and client services, and handles clerical duties to keep the program running smoothly.

Responsibilities include preparing monthly reports, coordinating meetings and travel, maintaining filing systems, and ensuring confidentiality.

Qualifications

• Minimum: High School diploma or GED.
• Must be qualified to become a Notary in the State of Nebraska.
• Possess excellent written and oral communication skills.
• General knowledge of child support, court and office terminology.
• Six months of computer proficiency with Word, Excel spreadsheets and PowerPoint.
• Six months of bookkeeping, clerical and data entry skills.
• Six months collecting and monitoring data and budgets.
• Six months preparing reports.
• Valid driver’s license and be insurable.
• Able and willing to travel, including out of state travel.

Responsibilities

• Assists with the development of project goals and objectives, including collecting and reporting data.
• Assists with preparing and monitoring the program budgets.
• Assists with developing and submitting monthly reports to the CEO of Tribal Affairs.
• Answer, screen and transfer calls as appropriate.
• Receive and direct visitors and clients.
• Perform general clerical duties including photocopying, faxing and mailing.
• Maintain an orderly filing system.
• Handle requests for information and data.
• Resolve administrative problems and inquiries.
• Prepare written responses to routine inquiries.
• Schedule and coordinate meetings, appointments and travel arrangements for staff.
• Prepare agendas for meetings and prepare schedules.
• Open, sort and distribute incoming correspondence.
• Maintain office supply inventories.
• Coordinate maintenance of office equipment.
• Maintain complete confidentiality and honor the Privacy Act in all activities.

Skills

Excellent written and oral comms

Notary

Education

High School diploma or GED

Notary qualification in Nebraska

Tools

Word

Excel

PowerPoint

Job description

Full Time 101-630 Norfolk, NE, US

3 days ago Requisition ID: 1207

Salary Range: $13.50 To $22.80 Annually

Position:Administrative Assistant II â?? Child Support EnforcementDivision:Tribal AffairsDepartment:Child Support EnforcementReports To:Director of Child Support EnforcementLocation:NorfolkExempt/Non-Exempt:Non-ExemptSalary:Grade 5 ($13.50 - $22.80)Classification:Full-timeSummary:The Ponca Tribe of Nebraska is a federally recognized Tribe with its ancestral homeland located in Niobrara, NE. The Tribe does not have a reservation in the classic definition; rather, the Ponca Restoration Act defined its jurisdiction as a â??Service Delivery Areaâ?? comprised of 15 counties throughout parts of Nebraska, Iowa, and South Dakota. Within its Service Delivery Area, the Tribe offers a broad range of health, social, educational, and cultural services.This position provides a wide range of administrative and office support activities for the Child Support Enforcement Program. Assist the director to facilitate the efficient operation of the program. Tasks may include but are not limited to: Assisting with the planning and coordination of the program budget, goals and objectives; providing assistance to all functions of the department; maintaining data for federal reporting; and providing general clerical duties. This position requires providing services to clients seeking assistance through the Child Support Enforcement Program by filling out forms and applications, giving information, making referrals, and other activities.Essential Responsibilities and Duties:Assists with the development of project goals and objectives, including collecting and reporting data.Assists with preparing and monitoring the program budgets.Assists with developing and submitting monthly reports to the CEO of Tribal Affairs.Answer, screen and transfer calls as appropriate.Receive and direct visitors and clients.Perform general clerical duties including photocopying, faxing and mailing.Maintain an orderly filing system.Handle requests for information and data.Resolve administrative problems and inquiries.Prepare written responses to routine inquiries.Schedule and coordinate meetings, appointments and travel arrangements for staff.Prepare agendas for meetings and prepare schedules.Open, sort and distribute incoming correspondence.Maintain office supply inventories.Coordinate maintenance of office equipment.Maintain complete confidentiality and honor the Privacy Act in all activities.Possess the ability to relate to the clients in a professional manner, as well as with federal, state, judicial and other professional representatives.Possess the ability to promote the program both internally and externally.Assist clients in filling out forms and application information for the Child Support Enforcement Program.Assist clients in interpreting/understanding forms, policies, regulations, and other items for assistance through the Child Support Enforcement Program.Attend trainings and meetings.Travel is required, which includes some out of state travel.Other duties as assigned.Relationships and Authority:This position has no supervisory authority. This position must establish a working relationship with other tribal programs, IV-D program directors, funding agency, tribal, state and federal Courts.Working Environment and Physical Demands:Physical requirements include carrying/lifting up to 5 pounds, frequently; up to 10 pounds, regularly; and up to 25 pounds, occasionally. Visual acuity, speech and hearing; hand and eye coordination and manual dexterity necessary to drive an automobile and operate computer keyboard and basic office equipment; subject to carrying, lifting, twisting and reaching to perform essential job functions. Working conditions are primarily in an office environment with occasional travel to other locations.Qualifications:Minimum:High School diploma or GEDMust be qualified to become a Notary in the State of NebraskaPossess excellent written and oral communication skills.General knowledge of child support, court and office terminology.Six months of computer proficiency with Word, Excel spreadsheets and PowerPoint.Six months of bookkeeping, clerical and data entry skills.Six months collecting and monitoring data and budgets.Six months preparing reports.Valid driverâ??s license and be insurable.Successfully pass drug and alcohol testing, motor vehicle, education, character, and criminal background checks.Able and willing to travel, including out of state travel.Preferred:Associates degree in Social Work, Business or other related field or an equivalent combination of experience and educationOne year of child support enforcement experienceSix months working with Access database.Knowledge and understanding of Public Law 93-638; Indian Self Determination Act.One year experience working with Native Americans or Native American organizations.Preference will be given to Ponca Tribe of Nebraska members or members of a federally recognized tribe. However, all qualified individuals are eligible.The Ponca Tribe of Nebraska is an at-will employer.Tribal Council Approval: 06/08/2026