Administrative Assistant II- Cardiovascular Medicine

Ohio State University; Columbus (OH); In loco; USD 25.000 - 33.000; Tempo pieno

Descrizione del lavoro

Ohio State University in Columbus is seeking an Administrative Assistant II to support the Cardiovascular Medicine division. The role coordinates scheduling, HR processes, travel, and meetings to keep fifteen faculty members operating smoothly.

Responsibilities include maintaining clinical assignments in QGenda/IHIS/Outlook, submitting expense reports, coordinating onboarding, and arranging events. Strong organizational skills and reliability are essential.

Mansioni

• Maintain and update clinical assignments in QGenda, IHIS, and Outlook to support faculty schedules and patient care.
• Prepare and submit expense reports for physicians within required deadlines.
• Coordinate onboarding/offboarding and HR-related processes for staff and faculty.
• Arrange and coordinate travel, meetings, and events; prepare agendas and materials as needed.
• Support facilities and space needs for heart failure faculty and staff.

Descrizione del lavoro

Administrative Assistant II- Cardiovascular Medicine# Careers## Administrative Assistant II- Cardiovascular MedicineApply: College of Medicine/Office of Health Sciences: Full time: Posted Today: R154804Screen reader users may encounter difficulty with this site. For assistance with applying, please contact [e-mail]. If you have questions while submitting an application, please review these frequently asked questions.**Current Employees and Students:**If you are currently employed or enrolled as a student at The Ohio State University, please log in to Workday to use the internal application process.Welcome to The Ohio State University's career site. We invite you to apply to positions of interest. In order to ensure your application is complete, you must complete the following:* Ensure you have all necessary documents available when starting the application process. You can review the additional job description section on postings for documents that may be required.* Prior to submitting your application, please review and update (if necessary) the information in your candidate profile as it will transfer to your application.## Job Title:Administrative Assistant II- Cardiovascular Medicine## Department:Medicine | IM Cardiovascular MedicinePosition SummaryThe Heart Failure Administrative Assistant in the Division of Cardiovascular Medicine within the Department of Internal Medicine provides comprehensive administrative, operational, and business support to heart failure faculty members. This position supports the daily business functions for fifteen faculty members and serves as a central resource for coordinating clinical scheduling, faculty support, financial transactions, human resources processes, facilities and space needs, communications, and event logistics.Key Responsibilities· Maintain accurate and up-to-date clinical assignments in QGenda, IHIS, and Outlook to support faculty schedules, clinic operations, and patient care needs.· Ensure physician leave is submitted within required timeframes and that clinic openings and closures are coordinated accurately and timely.· Prepare and submit expense reports on behalf of physicians within the required sixty-day deadline.· Coordinate business travel, including preparing and submitting required spend authorizations and related travel documentation.· Support faculty onboarding, offboarding, and transitions to ensure continuity of operations and appropriate coordination with departmental, divisional, and institutional partners.· Assist with onboarding of staff and provide administrative support related to human resources processes.· Coordinate calendars, facilitate communication, and organize logistics for meetings, conferences, workshops, and special events.· Prepare and distribute meeting agendas, materials, and follow-up communications as needed.· Support facilities and space-related needs for the heart failure faculty and associated staff.· Perform other administrative and operational duties as assigned to support the goals of the Division of Cardiovascular Medicine and the Department of Internal Medicine.## Additional Information:## Location:Davis Heart and Lung Research Institute (0113)## Position Type:Regular## Scheduled Hours:40## **Shift:**First Shift***Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.***