Administrative Assistant II- Cardiovascular Medicine

Ohio State University; United States; In loco; USD 42.000 - 54.000; Tempo pieno

Descrizione del lavoro

Ohio State University’s Heart Failure Administrative Assistant role supports the Division of Cardiovascular Medicine within Internal Medicine. The position handles administrative, operational, and business tasks for fifteen faculty members, coordinating scheduling, faculty support, financial transactions, HR processes, facilities, and event logistics.

The role requires managing calendars, meetings, and travel, with a focus on continuity of operations and effective coordination with departmental

Mansioni

• Coordinate clinical scheduling across QGenda, IHIS, and Outlook to support faculty operations.
• Submit and track expense reports for physicians within the required deadlines.
• Coordinate travel approvals and related documentation.
• Support onboarding and HR processes for faculty and staff.

Descrizione del lavoro

Position Summary

The Heart Failure Administrative Assistant in the Division of Cardiovascular Medicine within the Department of Internal Medicine provides comprehensive administrative, operational, and business support to heart failure faculty members. This position supports the daily business functions for fifteen faculty members and serves as a central resource for coordinating clinical scheduling, faculty support, financial transactions, human resources processes, facilities and space needs, communications, and event logistics.

Key Responsibilities

• Maintain accurate and up-to-date clinical assignments in QGenda, IHIS, and Outlook to support faculty schedules, clinic operations, and patient care needs.
• Ensure physician leave is submitted within required timeframes and that clinic openings and closures are coordinated accurately and timely.
• Prepare and submit expense reports on behalf of physicians within the required sixty-day deadline.
• Coordinate business travel, including preparing and submitting required spend authorizations and related travel documentation.
• Support faculty onboarding, offboarding, and transitions to ensure continuity of operations and appropriate coordination with departmental, divisional, and institutional partners.
• Assist with onboarding of staff and provide administrative support related to human resources processes.
• Coordinate calendars, facilitate communication, and organize logistics for meetings, conferences, workshops, and special events.
• Prepare and distribute meeting agendas, materials, and follow-up communications as needed.
• Support facilities and space-related needs for the heart failure faculty and associated staff.
• Perform other administrative and operational duties as assigned to support the goals of the Division of Cardiovascular Medicine and the Department of Internal Medicine.

Additional Information

Location: Davis Heart and Lung Research Institute (0113)

Position Type: Regular

Scheduled Hours: 40

Shift: First Shift

Final candidates are subject to successful completion of a background check. A drug screen or physical may be required during the post offer process.

The university is an equal opportunity employer, including veterans and disability.