2026-2027 Elementary or Middle School Administrative Assistant General (218 days)

Phelps Center for Gifted Education; Springfield (MO); Sur place; USD 23 000 - 33 000; Plein temps

Résumé du poste

Phelps Center for Gifted Education in Springfield, Missouri is seeking an Elementary or Middle School Administrative Assistant - General (218 days) to support the principal and lead administrative staff. The role includes handling clerical tasks, coordinating events, and maintaining materials.

Requires a high school diploma, at least two years of related experience, strong communication, and the ability to work with diverse staff and families; background check required.

Qualifications

• High School Diploma or equivalent.
• Minimum of two years of related experience with increasing levels of responsibility.
• Must pass a Criminal Background Clearance, satisfactory to the District.

Responsabilités

• Support the lead administrative assistant to ensure efficient operation of the building.
• Prepare and maintain materials ensuring availability in good condition.
• Receive and greet visitors professionally and provide excellent service.
• Communicate effectively with staff, parents, students and patrons.
• Proficient in operating office equipment.
• Manage telephone systems, screening, transferring, and responding to calls and inquiries.
• Coordinate events and meetings, maintain calendars and pages.
• Maintain workspace with needed materials and reference information.
• Perform general clerical tasks such as scheduling, copying, faxing, data entry, filing, mail.
• Provide clerical support for assigned administrative personnel.
• Participate in meetings and trainings to perform job functions.

Connaissances

Basic math

Reading manuals

Written communication

Oral communication

Office equipment operation

Multitasking

Data entry

Teamwork

Analytical thinking

Confidentiality

Formation

High School Diploma

2+ years related experience

Description du poste

2026-2027 Elementary School Administrative Assistant General (218 days) Phelps Center for the Gifted

Springfield Public Schools Phelps Center for Gifted Education - Springfield, Missouri Open in Google Maps

Starting Date: Immediately

Job Description

Job Title: Elementary or Middle School Administrative Assistant - General (218 days)

Department: Elementary and Middle School

Pay Grade: C121

FLSA Status: Non-Exempt

Reports to: Principal – Elementary or Middle School

GENERAL PURPOSE

Responsible for providing support to the School Administrative Assistant – Lead and Principal

with specific responsibilities for performing clerical functions related to supporting the

instructional program.

ESSENTIAL JOB FUNCTIONS

• Support the lead administrative assistant as needed to ensure the efficient and effective operation of the building.
• Prepare and maintain materials as directed ensuring the availability of materials in good condition when required.
• Receive and greet visitors, interact professionally and courteously, and provide exceptional service.
• Communicate effectively with staff, parents, students, and patrons of the district.
• Proficient in the operation of office equipment.
• Manage telephone systems, answering, and screening, transferring, and responding tocalls and inquires.
• Coordinate events and meetings maintaining facility calendars, event pages, etc.
• Maintain work area in good order with needed materials, information, and resource information for visitors.
• Maintain current building district information providing reference information.
• Support and enforce building safety procedures for the work area.
• Support the operations of the building or department as directed by the supervisor.
• Perform general clerical functions such as scheduling, copying, faxing, data entry, filing, mail, etc.
• Provide clerical support for assigned administrative personnel.
• Participate in meetings, trainings, workshops, professional learning etc. conveying and/or gathering information required to perform job functions.
• Perform other duties as required / assigned.

QUALIFICATIONS AND REQUIREMENTS

Education and Experience

• High School Diploma or its equivalent.
• Minimum of two (2) years of job related experience with increasing levels of responsibility
• is required.

Certificates, Licenses and Other Special Requirements

• Must pass a Criminal Background Clearance, the results of which must be satisfactory to the District, required.

Knowledge, Skills, and Abilities

• Knowledge of basic math, including calculations using fractions, percentages, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions.
• Skill to perform multiple, technical tasks with a need to routinely upgrade skills in order to meet changing job conditions.
• Skill based competencies required to perform the functions of the job, including operating standard office equipment including using pertinent software applications; and preparing and maintaining accurate records.
• Ability to analyze situations to define issues and draw conclusions.
• Ability to schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data; and use job-related equipment.
• Ability to work with others under a wide variety of circumstances; working with data utilizing defined but different processes; and operate equipment using defined methods.
• Ability to work with diverse individuals and/or groups; work with data of widely varied types and/or purposes; and utilize job-related equipment.
• Ability to analyze issues and create action plans.
• Ability to collaborate and communicate effectively with internal and external stakeholders.
• Ability to apply critical thinking/problem solving to improve work processes.
• Ability to maintain confidentiality; set priorities; meet deadlines and schedules; work with detailed information; and adapt to changing priorities.
• Ability to set high expectations for self and others; set and monitor progress toward goals; and utilize and offer effective feedback for continuous improvement.
• Ability to work as part of a team; adapt to changing priorities; and apply logical processes and analytical skills.

Working Conditions and Physical Requirements

• Work environment is primarily inside, where the noise and temperature levels are moderate.
• The work is sedentary work that requires exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force to move objects.
• Must possess the physical ability to perceive the nature of sounds, make rational decisions through sound logic and deductive processes, express or exchange ideas by the spoken word, substantial movements (motions) with the hands, wrists, and/or fingers, and discern letters or numbers at a given distance.
• Additionally, the following physical abilities are required: balancing, climbing, crawling, crouching, feeling, grasping, handling, hearing, kneeling, manual dexterity, mental acuity, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity and walking.

2026-2027 Elementary School Administrative Assistant General (218 days) Phelps Center for the Gifted

Springfield Public Schools Phelps Center for Gifted Education - Springfield, Missouri Open in Google Maps

This job is also posted in Springfield Public Schools (Springfield, MO)

Job Details

Job ID: 5957016
Application Deadline: Posted until filled
Posted: Yesterday

Starting Date: Immediately

Job Description

Job Title: Elementary or Middle School Administrative Assistant - General (218 days)

Department: Elementary and Middle School

Pay Grade: C121

FLSA Status: Non-Exempt

Reports to: Principal – Elementary or Middle School

GENERAL PURPOSE

Responsible for providing support to the School Administrative Assistant – Lead and Principal

with specific responsibilities for performing clerical functions related to supporting the

instructional program.

ESSENTIAL JOB FUNCTIONS

• Support the lead administrative assistant as needed to ensure the efficient and effective operation of the building.
• Prepare and maintain materials as directed ensuring the availability of materials in good condition when required.
• Receive and greet visitors, interact professionally and courteously, and provide exceptional service.
• Communicate effectively with staff, parents, students, and patrons of the district.
• Proficient in the operation of office equipment.
• Manage telephone systems, answering, and screening, transferring, and responding tocalls and inquires.
• Coordinate events and meetings maintaining facility calendars, event pages, etc.
• Maintain work area in good order with needed materials, information, and resource information for visitors.
• Maintain current building district information providing reference information.
• Support and enforce building safety procedures for the work area.
• Support the operations of the building or department as directed by the supervisor.
• Perform general clerical functions such as scheduling, copying, faxing, data entry, filing, mail, etc.
• Provide clerical support for assigned administrative personnel.
• Participate in meetings, trainings, workshops, professional learning etc. conveying and/or gathering information required to perform job functions.
• Perform other duties as required / assigned.

QUALIFICATIONS AND REQUIREMENTS

Education and Experience

• High School Diploma or its equivalent.
• Minimum of two (2) years of job related experience with increasing levels of responsibility
• is required.

Certificates, Licenses and Other Special Requirements

• Must pass a Criminal Background Clearance, the results of which must be satisfactory to the District, required.

Knowledge, Skills, and Abilities

• Knowledge of basic math, including calculations using fractions, percentages, and/or ratios; read a variety of manuals, write documents following prescribed formats, and/or present information to others; and understand complex, multi-step written and oral instructions.
• Skill to perform multiple, technical tasks with a need to routinely upgrade skills in order to meet changing job conditions.
• Skill based competencies required to perform the functions of the job, including operating standard office equipment including using pertinent software applications; and preparing and maintaining accurate records.
• Ability to analyze situations to define issues and draw conclusions.
• Ability to schedule a number of activities, meetings, and/or events; gather, collate, and/or classify data; and use job‑related equipment.
• Ability to work with others under a wide variety of circumstances; working with data utilizing defined but different processes; and operate equipment using defined methods.
• Ability to work with diverse individuals and/or groups; work with data of widely varied types and/or purposes; and utilize job‑related equipment.
• Ability to analyze issues and create action plans.
• Ability to collaborate and communicate effectively with internal and external stakeholders.
• Ability to apply critical thinking/problem solving to improve work processes.
• Ability to maintain confidentiality; set priorities; meet deadlines and schedules; work with detailed information; and adapt to changing priorities.
• Ability to set high expectations for self and others; set and monitor progress toward goals; and utilize and offer effective feedback for continuous improvement.
• Ability to work as part of a team; adapt to changing priorities; and apply logical processes and analytical skills.

Working Conditions and Physical Requirements

• Work environment is primarily inside, where the noise and temperature levels are moderate.
• The work is sedentary work that requires exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force to move objects.
• Must possess the physical ability to perceive the nature of sounds, make rational decisions through sound logic and deductive processes, express or exchange ideas by the spoken word, substantial movements (motions) with the hands, wrists, and/or fingers, and discern letters or numbers at a given distance.
• Additionally, the following physical abilities are required: balancing, climbing, crawling, crouching, feeling, grasping, handling, hearing, kneeling, manual dexterity, mental acuity, reaching, repetitive motion, speaking, standing, stooping, talking, visual acuity and walking.

Position Type: Full-Time
Salary: $16.95 to $24.32 Per Hour
Job Categories:

Support Staff > Administrative Assistant

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Springfield Public Schools R-12 , Human Resources Department
• 1359 E. Saint Louis St.
• Springfield, Missouri 65802
• Phone: [phone]
• Email: [e-mail]