Administrative Assistant II — AI-Driven Project Support

Exponent; Natick (MA); On-site; USD 55,000 - 80,000; Full time

Job summary

Exponent in Natick, MA seeks an Administrative Assistant II to join our in-office team. You will support consultants and staff with project setup, document editing, calendar management, travel logistics, and client communications, ensuring accuracy and compliance.

Ideal candidates bring 3+ years of administrative experience, a Bachelor’s degree preference, and strong Microsoft 365 skills. You’ll monitor AI-assisted processes and maintain professional, confidential handling of information in a

Qualifications

• Bachelor's degree preferred.
• 3+ years of administrative experience supporting teams and senior-level staff.
• Professional services or law firm experience a plus.
• Strong attention to detail with the ability to manage multiple priorities.
• Proactive and adaptable, with the ability to anticipate needs in a fast-paced environment.
• Excellent written and verbal communication skills, including editing and proofreading.
• Advanced proficiency in Microsoft 365 (Word, Outlook, Excel, PowerPoint, Teams).
• Eager to learn and quickly adopt new systems and processes.
• Able to prioritize, meet tight deadlines, and collaborate effectively across teams.
• Demonstrates discretion, sound judgment, and professionalism when handling sensitive information.
• Experience with AI-enabled tools to enhance productivity, improve work quality, and support business operations.
• Understands the capabilities, limitations, and risks of AI tools and applies critical thinking to verify outputs and determine appropriate use cases.
• Ability to lift, push, pull up to 20 lbs.

Responsibilities

• Initiate and manage project setup in internal systems, including running conflict checks.
• Prepare retention letters and statements of work.
• Edit documents and reports for formatting, grammar, spelling, and overall clarity.
• Organize project materials, maintaining accurate logs.
• Support purchasing requests and accounts receivable follow-up.
• Coordinate and manage calendars, meetings, and travel logistics; prepare expense reports.
• Respond to and anticipate consultant needs with timely administrative support; support ad-hoc requests.
• Serve as a point-of-contact, communicating professionally with clients on behalf of consultants.
• Ensure and maintain compliance with company policies across all project setup and documentation.
• Leverage AI-enabled tools to improve administrative efficiency, document quality, and workflow effectiveness.
• Evaluate and validate AI-generated outputs using sound judgment and domain knowledge.

Skills

Communication skills

Editing and proofreading

Attention to detail

Multitasking

Proactive and adaptable

Education

Bachelor's degree preferred

3+ years administrative experience

Tools

Microsoft 365 (Word, Outlook, Excel, PowerPoint, Teams)

Job description

Exponent in Natick, MA seeks an Administrative Assistant II to join our in-office team. You will support consultants and staff with project setup, document editing, calendar management, travel logistics, and client communications, ensuring accuracy and compliance.

Ideal candidates bring 3+ years of administrative experience, a Bachelor’s degree preference, and strong Microsoft 365 skills. You’ll monitor AI-assisted processes and maintain professional, confidential handling of information in a