Administrative Assistant

Exponent Inc.; Natick (MA); On-site; USD 55,000 - 80,000; Full time

Job summary

Exponent, Natick, MA, is seeking an Administrative Assistant II to join our collaborative team of consultants and staff in-office. You will support project setup, scheduling, travel, and document management, helping consultants stay focused on client outcomes.

The ideal candidate is organized, detail-oriented, and proactive, with 3+ years of admin experience, plus strong MS 365 skills and comfort working in a fast-paced, professional services environment.

Qualifications

• Bachelor’s degree preferred.
• 3+ years of administrative experience supporting teams and senior-level staff.
• Professional services or law firm experience a plus.
• Strong attention to detail with the ability to manage multiple priorities.
• Proactive and adaptable, with the ability to anticipate needs in a fast-paced environment.
• Excellent written and verbal communication skills, including editing and proofreading.
• Advanced proficiency in Microsoft 365 (Word, Outlook, Excel, PowerPoint, Teams).
• Eager to learn and quickly adopt new systems and processes.
• Able to prioritize, meet tight deadlines, and collaborate effectively across teams.
• Discretion, sound judgment, and professionalism when handling sensitive information.
• Experience with AI-enabled tools to enhance productivity, improve work quality, and support business operations.
• Understands the capabilities, limitations, and risks of AI tools and applies critical thinking to verify outputs and determine appropriate use cases

Responsibilities

• Initiate and manage project setup in internal systems, including running conflict checks.
• Prepare retention letters and statements of work.
• Edit documents for formatting, grammar, spelling, and overall clarity.
• Organize project materials, maintaining accurate logs.
• Support purchasing requests and accounts receivable follow-up.
• Coordinate and manage calendars, meetings, and travel logistics.
• Prepare expense reports.
• Respond to and anticipate consultant needs with timely administrative support; support ad-hoc requests.
• Serve as a point-of-contact, communicating professionally with clients on behalf of consultants, ensuring clear, timely, and accurate correspondence.
• Ensure and maintain compliance with company policies across all project setup and documentation.
• Leverage AI-enabled tools and identify opportunities to improve administrative efficiency, document quality, and workflow effectiveness, collaborating with manager to implement practical solutions while maintaining accuracy, confidentiality, and adherence to company standards.
• Evaluate and validate AI-generated outputs using sound judgment and domain knowledge, ensuring work products are accurate, reliable, and appropriate for business use

Skills

Editing & proofreading

Communication skills

Attention to detail

Time management

Team collaboration

Education

Bachelor’s degree preferred

Tools

Microsoft 365 (Word/Outlook/Excel/PowerPoint/Teams)

Job description

About Exponent

Exponent is the only premium engineering and scientific consulting firm with the depth and breadth of expertise to solve our clients’ most profoundly unique, unprecedented, and urgent challenges.

We are committed to engaging multidisciplinary teams of science, engineering, and regulatory experts to empower our clients with solutions that create a safer, healthier, more sustainable world. For over five decades, we've connected the lessons of past failures with tomorrow's solutions to advise clients as they innovate technologically complex products and processes, ensure the safety and health of their users, and address the challenges of sustainability.

Join our team of experts with degrees from top programs at over 500 universities and extensive experience spanning a variety of industries. At Exponent, you’ll contribute to the diverse pool of ideas, talents, backgrounds, and experiences that drives our collaborative teamwork and breakthrough insights. Plus, we help you grow your career through mentoring, sponsorship, and a culture of learning. Thanks for your interest in joining our team!

Key statistics:

• 1,100+ Team members


• 950+ Consultants


• 640+ Ph.D.s


• 90+ Disciplines


• 30+ Offices globally

Our Opportunity

We are currently seeking an Administrative Assistant II to join our team in our Natick, MA office. In this role, you will be part of a collaborative administrative team providing day-to-day support to consultants and corporate staff. This is a full-time, in-office position.

The ideal candidate is a reliable team player with a positive, can-do attitude and strong work ethic. This individual is highly organized, detail-oriented, and eager to learn, with the ability to manage multiple priorities in a fast-paced environment.

Qualified candidates who are selected to participate in our screening processfor thisrole will be asked to take an editorial assessment via Microsoft Word prior to a potential formalinterview.

You will be responsible for

Consultant / Project Support

• Initiate and manage project setup in internal systems, including running conflict checks


• Prepare retention letters and statements of work


• Edit documents and reports for formatting, grammar, spelling, and overall clarity


• Organize project materials, maintaining accurate logs


• Support purchasing requests and accounts receivable follow-up


• Coordinate and manage calendars, meetings, and travel logistics


• Prepare expense reports


• Respond to and anticipate consultant needs with timely administrative support; support ad-hoc requests


• Serve as a point-of-contact, communicating professionally with clients on behalf of consultants, ensuring clear, timely, and accurate correspondence


• Ensure and maintain compliance with company policies across all project setup and documentation


• Leverage AI-enabled tools and identify opportunities to improve administrative efficiency, document quality, and workflow effectiveness, collaborating with manager to implement practical solutions while maintaining accuracy, confidentiality, and adherence to company standards


• Evaluate and validate AI-generated outputs using sound judgment and domain knowledge, ensuring work products are accurate, reliable, and appropriate for business use

General Office Support

• Provide rotating front desk coverage during breaks


• Maintain and organize common areas, including supply room, conference rooms, and pantries


• Assist with incoming and outgoing shipments and deliveries


• Support onsite meetings, including room setup, technology coordination, and catering


• Contribute to and support a positive office culture through assisting with events and employee activities

You will have the following skills and qualifications

• Bachelor’s degree preferred


• 3+ years of administrative experience supporting teams and senior-level staff


• Professional services or law firm experience a plus


• Strong attention to detail with the ability to manage multiple priorities


• Proactive and adaptable, with the ability to anticipate needs in a fast-paced environment


• Excellent written and verbal communication skills, including editing and proofreading


• Advanced proficiency in Microsoft 365 (Word, Outlook, Excel, PowerPoint, Teams)


• Eager to learn and quickly adopt new systems and processes


• Able to prioritize, meet tight deadlines, and collaborate effectively across teams


• Demonstrates discretion, sound judgment, and professionalism when handling sensitive information


• Experience with AI-enabled tools to enhance productivity, improve work quality, and support business operations


• Understands the capabilities, limitations, and risks of AI tools and applies critical thinking to verify outputs and determine appropriate use cases


• Ability to lift, push, pull up to 20 lbs.

Life @ Exponent

To learn more about life at Exponent and our impact, please visit the following links:

https://www.exponent.com/careers/life-exponent

https://www.exponent.com/company/our-impact

Attracting, inspiring, developing, and rewarding exceptional people with diverse backgrounds and expertise are central to our corporate culture. Our diverse team allows us to provide better value to our clients and enjoy an enriched work environment.

Our firm is committed to offering a variety of programs and resources to support health and well-being. We believe that providing competitive benefits as well as compensation and recognition programs empowers our staff to do work that makes a difference.

Work Environment

At Exponent, we have found that in-person interactions deepen employee engagement and are crucial for development, for realizing the full potential of our talented and diverse teams, and for building a more inclusive workplace where all have a sense of belonging. In our offices, you can expect a supportive culture and a collaborative, dynamic, multi-disciplinary work environment.

Salary Range

USD $55,000.00 - USD $80,000.00 /Yr.

Benefits you will enjoy

Access benefits information on our Life@Exponent page:

https://www.exponent.com/careers/life-exponent

Exponent is a proud equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, veteran status, disability, sexual orientation, gender identity, or any other protected status.

If you need assistance or accommodation due to a disability, you may email us at [e-mail].

Job Locations

US-MA-Natick