Administrative Assistant II — Office & Project Support

Exponent Inc.; Natick (MA); On-site; USD 55,000 - 80,000; Full time

Job summary

Exponent, Natick, MA, is seeking an Administrative Assistant II to join our collaborative team of consultants and staff in-office. You will support project setup, scheduling, travel, and document management, helping consultants stay focused on client outcomes.

The ideal candidate is organized, detail-oriented, and proactive, with 3+ years of admin experience, plus strong MS 365 skills and comfort working in a fast-paced, professional services environment.

Qualifications

• Bachelor’s degree preferred.
• 3+ years of administrative experience supporting teams and senior-level staff.
• Professional services or law firm experience a plus.
• Strong attention to detail with the ability to manage multiple priorities.
• Proactive and adaptable, with the ability to anticipate needs in a fast-paced environment.
• Excellent written and verbal communication skills, including editing and proofreading.
• Advanced proficiency in Microsoft 365 (Word, Outlook, Excel, PowerPoint, Teams).
• Eager to learn and quickly adopt new systems and processes.
• Able to prioritize, meet tight deadlines, and collaborate effectively across teams.
• Discretion, sound judgment, and professionalism when handling sensitive information.
• Experience with AI-enabled tools to enhance productivity, improve work quality, and support business operations.
• Understands the capabilities, limitations, and risks of AI tools and applies critical thinking to verify outputs and determine appropriate use cases

Responsibilities

• Initiate and manage project setup in internal systems, including running conflict checks.
• Prepare retention letters and statements of work.
• Edit documents for formatting, grammar, spelling, and overall clarity.
• Organize project materials, maintaining accurate logs.
• Support purchasing requests and accounts receivable follow-up.
• Coordinate and manage calendars, meetings, and travel logistics.
• Prepare expense reports.
• Respond to and anticipate consultant needs with timely administrative support; support ad-hoc requests.
• Serve as a point-of-contact, communicating professionally with clients on behalf of consultants, ensuring clear, timely, and accurate correspondence.
• Ensure and maintain compliance with company policies across all project setup and documentation.
• Leverage AI-enabled tools and identify opportunities to improve administrative efficiency, document quality, and workflow effectiveness, collaborating with manager to implement practical solutions while maintaining accuracy, confidentiality, and adherence to company standards.
• Evaluate and validate AI-generated outputs using sound judgment and domain knowledge, ensuring work products are accurate, reliable, and appropriate for business use

Skills

Editing & proofreading

Communication skills

Attention to detail

Time management

Team collaboration

Education

Bachelor’s degree preferred

Tools

Microsoft 365 (Word/Outlook/Excel/PowerPoint/Teams)

Job description

Exponent, Natick, MA, is seeking an Administrative Assistant II to join our collaborative team of consultants and staff in-office. You will support project setup, scheduling, travel, and document management, helping consultants stay focused on client outcomes.

The ideal candidate is organized, detail-oriented, and proactive, with 3+ years of admin experience, plus strong MS 365 skills and comfort working in a fast-paced, professional services environment.