Administrative Assistant II

CHESS; United States; On-site; USD 19,000 - 27,000; Full time

Job summary

CHESS in United States is seeking a detail-oriented office assistant to provide clerical support to the Education/Business/Preschool Department. The role ensures coverage for preschool staff and maintains daily administrative tasks.

Responsibilities include answering phones, handling records for licensure, creating documents in Microsoft Office, and supporting day-to-day preschool operations. The position is non-exempt, hourly, with a 40-hour week and regular schedule.

Qualifications

• Associate degree or equivalent required.
• 1–3 years of office or clerical experience required.
• Experience working with young children preferred.
• Strong organizational and communication skills.
• Ability to prepare professional memos and documents in MS Office.

Responsibilities

• Performs clerical duties: phones, filing, photocopying, and faxing.
• Creates purchase requisitions.
• Maintains staff and student records for Preschool licensure.
• Monitors facility use requests.
• Supports day-to-day Preschool operations.
• Creates documents using Microsoft Office.
• Complies with Luna Community Colleges Preschool policies.
• Performs other duties as assigned.

Skills

Organizational skills

Communication skills

Time management

Microsoft Office

Excel

CPR/First Aid

Background Check

Education

Associate degree or equivalent

Experience with young children preferred

Tools

Microsoft Office Suite

Excel

Job description

Compensation

$16.50/ hour

CompensationType:

Non-Exempt

Employment Type:

Regular

Scheduled Weekly Hours:

40

Grade:

NE03

Department:

Operations Support

Position Summary

POSITION OVERVIEW

This position provides clerical and administrative support to the Education/Business/Preschool Department. This position also provides support and assistance to preschool staff ensuring there is appropriate coverage as needed.

Duties & Responsibilities

ESSENTIAL JOB FUNCTIONS

• Performs clerical duties such as answering phones, filing, photocopying, and faxing.

• Creates purchase requisitions.

• Coordinates and maintains staff and student records for Preschool licensure.

• Monitors Facility Use Requests.

• Assists in managing all tasks related to the day to day Preschool operations.

• Runs office errands.

• Creates documents using Microsoft Office Suite.

• Creates, and maintains ongoing paperwork for the Education /Business/Preschool Department.

• Complies with Luna Community Colleges Preschool policies and procedures.

• Performs other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

• Strong organizational skills
• Excellent communication and writing skills
• Good time management skills
• Ability to create professional memos, spreadsheets, and other documents using Microsoft Office and Excel .
• Knowledge of Microsoft Office Suites applications
• Team player who interacts well with co-workers and children
• Problem solving skills
• Ability to maintain confidentiality
• CPR/First Aid Certification to be obtained upon initial orientation
• Background Check

WORK ENVIRONMENT AND PHYSICAL FACTORS

• Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. The worker sits most of the time.
• The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading and visual inspection.
• The worker is not substantially exposed to adverse environmental conditions.

EDUCATION, EXPERIENCE AND LICENSES

• Associate’s Degree in a related field or a combination of education and experience is required.
• One to three years of office or clerical experience is required.
• At least one year of experience working directly with young children is preferred.

EEO STATEMENT: LCC is an equal opportunity employer.