Administrative Assistant II

LCC Luna Community College; United States; On-site; USD 19,000 - 27,000; Full time

Job summary

Luna Community College is seeking a dedicated clerical assistant to support the Education/Business/Preschool Department. The role involves routine office tasks, processing records for preschool licensure, and ensuring smooth day-to-day operations for preschool programs.

Requirements include an Associate’s Degree or equivalent and 1–3 years of office experience; experience with young children is preferred. This is a full-time, non-exempt position with a 40-hour work week.

Qualifications

• Associate’s Degree or equivalent required.
• 1–3 years of office/clerical experience required.
• Experience working with young children preferred.
• Ability to create professional memos and spreadsheets using MS Office.

Responsibilities

• Performs clerical duties including answering phones, filing, photocopying, and faxing.
• Creates purchase requisitions and maintains staff records for preschool licensure.
• Coordinates and monitors facility use requests and day-to-day preschool operations.
• Creates documents using Microsoft Office and maintains ongoing paperwork for the department.
• Maintains confidentiality and supports department staff as needed.

Skills

Organizational skills

Written & verbal communication

Time management

MS Office Suite

Excel proficiency

Team player

Confidentiality

Education

Associate’s Degree or equivalent

Early childhood experience preferred

Tools

Microsoft Office

Microsoft Office Suite

Job description

Compensation $16.50/ hour Compensation Type: Non-Exempt Employment Type: Regular Scheduled Weekly Hours: 40 Grade: NE03 Department: Operations Support

POSITION SUMMARY

POSITION OVERVIEW

This position provides clerical and administrative support to the Education/Business/Preschool Department. This position also provides support and assistance to preschool staff ensuring there is appropriate coverage as needed.

DUTIES & RESPONSIBILITIES

ESSENTIAL JOB FUNCTIONS

Performs clerical duties such as answering phones, filing, photocopying, and faxing. Creates purchase requisitions. Coordinates and maintains staff and student records for Preschool licensure. Monitors Facility Use Requests. Assists in managing all tasks related to the day to day Preschool operations. Runs office errands. Creates documents using Microsoft Office Suite. Creates, and maintains ongoing paperwork for the Education /Business/Preschool Department. Complies with Luna Community Colleges Preschool policies and procedures. Performs other duties as assigned.

REQUIRED KNOWLEDGE, SKILLS, AND ABILITIES

Strong organizational skills Excellent communication and writing skills Good time management skills Ability to create professional memos, spreadsheets, and other documents using Microsoft Office and Excel. Knowledge of Microsoft Office Suites applications Team player who interacts well with co-workers and children Problem solving skills Ability to maintain confidentiality CPR/First Aid Certification to be obtained upon initial orientation Background Check

WORK ENVIRONMENT AND PHYSICAL FACTORS

Exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly to move objects. The worker sits most of the time. The worker is required to have close visual acuity to perform an activity such as: preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading and visual inspection. The worker is not substantially exposed to adverse environmental conditions.

EDUCATION, EXPERIENCE AND LICENSES

Associate’s Degree in a related field or a combination of education and experience is required. One to three years of office or clerical experience is required. At least one year of experience working directly with young children is preferred.

EEO STATEMENT

LCC is an equal opportunity employer. Luna Community College (LCC) is the only community college in northeastern New Mexico. LCC is dedicated to providing accessible, innovative, and integrated learning experiences that prepare students to compete at the forefront of their chosen fields and to lead in their communities. The Collaborative for Higher Education Shared Services (CHESS) supports independently governed member colleges by sharing tools, talent, and best practices so that we are laser focused on providing a world-class student experience leading to success for all students.