Administrative Assistant: II

Airswift; Sabine Pass (TX); On-site; USD 38,000 - 52,000; Full time

Job summary

Airswift in Sabine Pass, TX seeks an Administrative Assistant II for a 2-year assignment, providing essential support to both office and field personnel. Primary duties include reception, meeting coordination, and handling office operations, expense reporting, and visitor management.

The ideal candidate is highly organized, dependable, and able to manage multiple priorities with accuracy and professionalism, using strong MS Office and data-entry skills.

Qualifications

• Administrative, clerical, receptionist, or office support experience.
• Experience supporting management and wider personnel in a busy office.
• Experience coordinating meetings, conference rooms, office resources, deliveries, shipments, and mail.

Responsibilities

• Provide reception and visitor management duties.
• Coordinate meetings and manage conference rooms.
• Oversee general office operations and expenses reporting.
• Support field personnel with administrative tasks as needed.

Skills

Data entry

Communication

Organization

Multitasking

Problem solving

Discretion

Interpersonal skills

Independence

Collaboration

Customer focus

Education

High school diploma or GED

Tools

SAP

Job description

Job Title: Administrative Assistant II

Duration: 2 years

Schedule: Monday to Friday

Location: Sabine Pass, TX

Role overview:

This opportunity offers a key administrative support position within a fast-paced office environment supporting both office and field personnel. The role focuses on reception, meeting coordination, office operations, expense reporting, and visitor management, making it well suited to candidates with strong administrative and customer service experience. This position will suit someone who is highly organised, dependable, and confident managing multiple priorities with accuracy and professionalism.

Required Education:

High school diploma or GED.

Required Experience:

• Administrative, clerical, receptionist, or office support experience.
• Experience providing support to management and wider personnel in a busy office setting.
• Experience coordinating meetings, conference rooms, office resources, deliveries, shipments, and mail distribution.

Required Skills:

• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Strong verbal and written communication skills.
• Ability to organise workload and manage multiple priorities simultaneously.
• Professional and customer-focused approach when interacting with employees, contractors, vendors, visitors, and management.
• Ability to handle sensitive and confidential information with discretion and professionalism.
• Strong problem-solving, decision-making, and interpersonal skills.
• Dependable, reliable, and able to work independently while also collaborating effectively with others.

Preferred Qualifications:

• Experience supporting industrial, construction, energy, manufacturing, or operational environments.
• Experience with expense reporting or administrative ticketing systems.
• Experience with SAP.
• Experience coordinating meetings, events, or visitor management activities.