Administrative Assistant - Victim Witness

Sheboygan County; Irving (TX); On-site; USD 35,000 - 55,000; Full time

Job summary

Join a forward-thinking county government that prioritizes community service and personal growth. As an Administrative Assistant for Victim Witness, you'll play a vital role in supporting victims and witnesses through complex processes. This position offers a dynamic work environment with generous benefits, including vacation days, wellness programs, and more. You'll utilize your clerical skills and computer proficiency to assist in managing sensitive information and provide essential support to legal proceedings. This is an excellent opportunity to make a meaningful impact in your community while developing your professional skills.

Benefits

Generous Benefits Package

Access to Free InHealth Clinic

15 Vacation Days

10 Paid Holidays

Referral Program

Wisconsin Retirement System

Education Discount

Quarterly Recognition Awards

Wellness Program

Qualifications

• High school graduate or equivalent with clerical skills.
• Two years experience in a related position, preferably in a legal environment.

Responsibilities

• Provide administrative support to the Victim Witness program.
• Assist victims in documenting losses and provide information on criminal cases.
• Manage office supplies and maintain documentation for victims.

Skills

Clerical Skills

Typing Speed

Computer Software Proficiency

Knowledge of Criminal Court Process

Oral and Written Communication

Education

High School Diploma or Equivalent

Experience in Victim Witness/District Attorney’s Office

Tools

Word Processing Software

Database Software

Financial Programs

Job description

Purpose and Summary

A career with Sheboygan County is more than just a job, it is an opportunity to serve a diverse and expanding community in meaningful ways. We challenge ourselves to be a different kind of government because we care deeply about our community and each other. Committed to our shared values, we provide excellent public service, seeking always to improve ourselves and our organization.

Becoming a member of our growing team also means that YOU become our top priority. You will not only enjoy a dynamic work environment but a variety of perks including but not limited to the following:

• Generous benefits package and access to our free InHealth Clinic
• Time off: 15 vacation days upon hire, sick time and 10 paid holidays
• Other perks: Referral program, Wisconsin Retirement System, education discount, quarterly recognition awards, wellness program and much more!

Essential Duties

Administrative Assistant for Victim Witness will perform complex secretarial and receptionist duties including but not limited to the following:

• Answers telephone inquiries; handles incoming calls for the Coordinator and Specialists; provides information on criminal cases and related Chapter 950 services; refers callers to other agencies as needed.
• Greets victims/witnesses, processes their subpoenas; and notifies the specialist and attorney on the case of victim/witness arrival.
• Assist victims in the process of gathering and documenting losses for restitution purposes.
• Provides accurate information to citizens who inquire about victimization and any corresponding criminal case; provides victims and witnesses with information about Chapter 950 services.
• Types required correspondence for victims of criminal cases, including notice of court hearings and dispositions.
• Creates, maintains, and manages templates in current case management software program for victim correspondence and notification.
• Responsible for the daily victim witness subpoena call-off voicemail message.
• Develop and create brochures and documents for victim witness information and documents as requested by attorneys as pertaining to Chapter 950 functions.
• Maintains office supply and printed form inventory.
• Manages documentation from victims in corresponding files including but not limited to; victim rights request forms, victim impact statements and restitution forms.
• Draft motions at the request of attorneys for court approval to determine restitution in criminal cases.
• As a back-up; meet with the prosecuting attorney and victim/witness; provide court escort; assist prosecuting attorney with witness for court proceedings; occasionally accompany unattended children in the waiting room while parents give testimony.
• Without direct supervision, provide direct assistance to crime victims and witnesses to comply with requests for mandated services.
• Without direct supervision, make independent decisions regarding crisis situations in which victims and witnesses are emotional and need immediate referral or intervention.
• Without direct supervision, gather and assist in determining restitution information from criminal files and reply to correspondence from probation and parole to establish correct restitution amounts.
• Provide immediate direct victim assistance and court escort when other staff members are not available.

Qualifications

• High school graduate or equivalent.
• Two or more years experience at the Secretary II position in a Victim Witness/District Attorney’s office. Promotion is at the discretion of District Attorney with approval of appropriate committees.
• Ability to type 60 or more words per minute with reasonable accuracy.
• Proficient clerical skills and knowledge of office terminology.
• Understands and effectively carries out oral and written instructions.
• Advanced proficiency knowledge in computer software, including word processing, database, financial programs, and other specialized software pertaining to the operations of the office.
• Advanced knowledge of the criminal court process and Wisconsin State Statutes.
• Ability to abide by office procedures and to keep all information confidential.