Administrative Assistant

Pro2Serve; Portsmouth (OH); On-site; USD 40,000 - 70,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant II to provide high-level support in a dynamic office environment. This role requires a proactive and detail-oriented individual who excels at multitasking and organization. Responsibilities include scheduling meetings, managing communications, and preparing reports. Ideal candidates will have a strong background in administrative support, proficiency in Microsoft Office, and excellent communication skills. Join a team dedicated to making a difference in environmental management and support critical projects that enhance national security.

Benefits

Major Medical Plan

Dental Plan

Vision Insurance

Disability Insurance

401(k) Retirement Plan

Employee Stock Ownership Program

Comprehensive Leave

Holidays

Qualifications

• Requires proactive, detail-oriented individual skilled in multitasking and organization.
• Must be proficient in office equipment and Microsoft Office applications.

Responsibilities

• Provide high-level administrative support to staff with limited supervision.
• Schedule meetings, manage requests, and draft correspondence.

Skills

Multitasking

Organization

Communication

Time Management

Typing (40+ wpm)

Education

Associate's Degree

12 years of administrative support experience

Tools

Microsoft Office (Outlook/TEAMS/Word/Excel/PowerPoint)

Adobe Acrobat

SharePoint

Concur Travel Vouchers

Job description

Company Description:

ETAS Inc. has upcoming opportunity for Administrative Assistant II (Direct Hire) position at our office in Portsmouth, OH. Please submit resumes via the web page link below.

Enterprise Technical Assistance Services, Inc. (ETAS), is a wholly owned subsidiary of Professional Project Services, Inc (Pro2Serve). ETAS was formed and dedicated to support the Department of Energy (DOE) Portsmouth/Paducah Project Office (PPPO) with technical and management services contributing to the safe and cost effective implementation of the "One PPPO" mission.

The parent company, Pro2Serve, is a nationally recognized environmental, technical, and engineering services firm dedicated to providing critical environmental management services to reduce the Nation's environmental liabilities and infrastructure engineering services in support of our Nation's security. We support the energy, defense, and science markets through responsive, cost-effective execution of critical environmental, facilities and infrastructure, and nuclear defense and nonproliferation projects.

Job Description

Provides high level administrative support to a large staff with limited supervision. Requires someone who is proactive, detail-oriented, exceptionally skilled at multitasking, organization, and communication in order to maintain balance among multiple priorities.

Duties include, but are not limited to:

• Schedule meetings, travel, and conference calls.
• Take calls, respond to emails, and manage requests.
• Draft and review letters, memos, reports, and invoices.
• Conduct research, prepare statistical reports, and compile data for presentations.
• Order supplies, maintain records, and perform basic record keeping.
• Support other departments as needed.
• Take notes and record minutes at meetings.
• Prepare, proofread, and format complex reports, presentations, and contract/task order documents using standard software.
• Greet visitors, determine visitors' needs and refer/escort visitors to appropriate team member(s).
• Maintain conference room schedules.
• Demonstrate ability to get along with coworkers, customers, and visitors.

Perform other duties as assigned by supervisor.

Job Requirements

• Associate's Degree or higher from an accredited university and 10 years of administrative support experience OR 12 years of administrative support experience.
• Must be a qualified typist (40 words or more per minute)
• Must be proficient in the use of office equipment, including computers, scanners, fax, and copiers
• Must be proficient in the use of Microsoft Office (Outlook/TEAMS/Word/Excel/PowerPoint) and Adobe Acrobat
• Work professionally with individuals, diverse groups, and the public
• Have well-developed time management and schedule coordination skills
• Experience in providing clerical and secretarial support to a large origination (preferably Federal) with a formalized structure
• Experience in preparing and developing correspondence, reports, memorandums, presentations, and other forms of communication for distribution across various organizations
• Experience in reviewing correspondence for proper format, conformance with procedural instructions, grammar, typographical errors, accuracy and necessary attachments
• Experience with database systems and applications used for action tracking and deliverable schedules
• Experience in planning, coordinating, and organizing events (both on site and off site)
• Experience in scheduling, coordinating, and setup/connect for Video Teleconferences via TEAMS/Outlook

Preferred Qualifications

• Experience with Microsoft SharePoint
• Experience with Concur Travel Vouchers
• Experience with Federal timecard entry
• Experience providing clerical and secretarial support to a large Federal organization with a formalized structure.
• DOE Records Management experience.

Duration:

Direct Hire

Federal Government Clearance:

This position may require the ability to obtain a government clearance. This position may require reviews and test for absence of any illegal drugs along with a background investigation by the Federal government in order to obtain an access authorization prior to employment, and may require subsequent reinvestigations may be required.

EEO Employer:

Affirmative Action Employer-M/F/Vet/Disab/LGBT

Benefits

E-TAS benefits package has carefully designed to meet the needs of our employees and their families.

These benefits include:

• Major Medical Plan with Prescription Card, Dental Plan, Vision, and Disability Insurance
• Retirement Plan 401(k)
• Employee Stock Ownership Program (ESOP)
• Comprehensive Leave
• Holidays

Pay Rate:

Please submit salary or hourly rate requirements along with resume or in a cover letter.

Job location:

Portsmouth, OH area

Please submit resumes via the web page link.

If you meet the above requirements/qualifications, please click the Apply Now button to submit your resume to be considered for this position, as well as added to our national database. We look forward to talking with candidates who have the requisite skills and experience level.