Administrative Assistant II

lmrtechnicalgroup; Norfolk (VA); On-site; USD 41,000 - 47,000; Full time

Benefits offered by this job

Competitive compensation

Comprehensive benefits package

Paid Time Off and Holidays

401(k)

Stable government contract environment

Veteran-friendly culture

Job summary

LMR Technical Group, supporting MARMC in Norfolk, seeks an Administrative Assistant II to provide vital legal office support. You will prepare official correspondence, maintain records, and assist Navy personnel and leadership in a fast-paced government environment.

The role requires an Associate degree, three years of military admin experience, and proficiency with MS Office and SharePoint. Candidates must be able to work independently and maintain confidentiality; position pay is $32.04 per

Qualifications

• Associate's Degree in Business, Administration, or a related field.
• Minimum three (3) years of military administrative experience within a Military Legal office.
• Working knowledge of current DoD and U.S. Navy correspondence requirements.
• Experience preparing official Naval correspondence.
• Proficiency with Microsoft Word, Excel, Outlook, PowerPoint, Access, and SharePoint.
• Familiarity with MILPERSMAN, JAGMAN, and UCMJ.
• Excellent written and verbal communication skills.

Responsibilities

• Prepare military correspondence, memorandums, reports, letters, emails, and other official documentation.
• Develop and maintain Microsoft Excel spreadsheets, databases, and administrative tracking tools.
• Create, organize, maintain, and archive electronic and hard-copy files.
• Screen telephone calls, greet visitors, and direct inquiries to the appropriate personnel.
• Research administrative matters and gather information from internal and external organizations.
• Prepare reports, summaries, forms, and documents for signature by Military Legal leadership.
• Maintain office records and ensure documentation complies with Navy requirements.
• Compile production statistics and administrative reports.
• Identify workflow issues and provide recommendations for improving office efficiency.
• Utilize Microsoft Office Suite, SharePoint, and other government software applications.
• Perform administrative research and relay findings to military personnel and management.
• Support day-to-day operations of the Military Legal Office while maintaining confidentiality.

Skills

Written communication

Verbal communication

Organizational skills

Attention to detail

Time management

Multitasking

Education

Associate's Degree in Business or Administrative field

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Access

SharePoint

Job description

LMR Technical Group (LMR) is currently seeking an experienced Administrative Assistant II to support the Mid-Atlantic Regional Maintenance Center (MARMC) Military Legal Office in Norfolk, Virginia. This position is ideal for an organized professional with military administrative experience who enjoys working in a fast-paced legal environment supporting Navy personnel and leadership. This position is contingent on contract award.

Location: Norfolk, VA

Job Description

As an Administrative Assistant II, you will provide administrative and clerical support to the Military Legal Office while ensuring the accurate preparation, processing, and maintenance of legal correspondence, reports, and records. You will work closely with military personnel, civilian staff, and outside organizations to facilitate efficient office operations and ensure compliance with Navy administrative procedures.

Duties and Responsibilities

• Prepare military correspondence, memorandums, reports, letters, emails, and other official documentation.
• Develop and maintain Microsoft Excel spreadsheets, databases, and administrative tracking tools.
• Create, organize, maintain, and archive electronic and hard-copy files.
• Screen telephone calls, greet visitors, and direct inquiries to the appropriate personnel.
• Research administrative matters and communicate with internal and external organizations to obtain required information.
• Prepare reports, summaries, forms, and documents for signature by Military Legal leadership.
• Maintain office records and ensure documentation complies with Navy administrative requirements.
• Compile production statistics and administrative reports.
• Identify workflow issues and provide recommendations for improving office efficiency.
• Utilize Microsoft Office Suite, SharePoint, and other government software applications.
• Perform administrative research and relay findings to military personnel and management.
• Support day-to-day operations of the Military Legal Office while maintaining confidentiality and professionalism.
• Other related duties as assigned.

Required Qualifications

• Associate's Degree in Business, Administration, or a related field.
• Minimum three (3) years of military administrative experience within a Military Legal office.
• Working knowledge of current Department of Defense and U.S. Navy correspondence requirements.
• Experience preparing official Naval correspondence.
• Proficiency using Microsoft Word, Excel, Outlook, PowerPoint, Access, and SharePoint.
• Familiarity with:
  • Military Personnel Manual (MILPERSMAN)
  • Judge Advocate General Manual (JAGMAN)
  • Uniform Code of Military Justic (UCMJ)
• Excellent written and verbal communication skills.
• Strong organizational abilities and attention to detail.
• Ability to prioritize multiple tasks while meeting deadlines.
• Ability to work independently and collaboratively within a government office environment.
• Must be legally authorized to work in the United States without the need for employer sponsorship, now or at any time in the future.

Expected Pay Rate: $32.04 per hour

*This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Why Join LMR?

At LMR Technical Group, our people are our greatest strength. We provide opportunities to support meaningful national security missions while working alongside experienced military and civilian professionals.

We offer:

• Competitive compensation
• Comprehensive benefits package
• Paid Time Off and Holidays
• 401(k)
• Stable government contract environment
• Veteran-friendly culture

About LMR:

LMR is a service-disabled veteran-owned small business that supports technology development and provides comprehensive joint warfighter training by leveraging the skills, experience, and knowledge of its personnel.

LMR Technical Group is an equal opportunity employer and does not discriminate on the basis of any legally protected status or characteristic. Protected veterans and individuals with disabilities are encouraged to apply.

If you are a qualified applicant with a disability in need of an accommodation to complete the application process, please contact us at [e-mail]. EOE Disability/Veteran.

EEOC Know Your Rights

E-Verify Participation Poster

Right to Work Poster

Employee Polygraph Protection Act Poster

FMLA Poster