Administrative Assistant II

Volunteers of America-Greater New York; New York (NY); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical, Dental, & Vision Coverage

Prescription Coverage

Life Insurance

Retirement Plan

Tuition Reimbursement

Paid Time Off, including a Paid Birthday Holiday

Job summary

Volunteers of America-Greater New York is seeking an Administrative Assistant II located in the Bronx, NY. The role involves supporting programmatic responsibilities, managing office functions, and coordinating documentation.

Ideal candidates should possess strong communication and business writing skills along with advanced knowledge of Microsoft Word and Excel. This position offers comprehensive benefits including medical and dental coverage, life insurance, and paid time off.

Qualifications

• 60 college credits plus two years experience in a related field or a satisfactory combination of education and experience.
• Must have excellent written and verbal communication skills.
• Advanced knowledge of Microsoft Word and knowledge of Excel, and basic PowerPoint skills are required.

Responsibilities

• Assist supervisor in fulfilling programmatic responsibilities.
• Manage the day-to-day office functions and equipment maintenance.
• Coordinate paperwork and electronic documentation for reporting.
• Prepare reports, correspondence, purchase orders, and ensure timely reporting.

Skills

Communication skills

Business writing skills

Microsoft Word

Microsoft Excel

Basic PowerPoint skills

Education

60 college credits or equivalent experience

Job description

Volunteers of America–Greater New York (VOA–Greater New York) is a leading anti‑poverty organization serving neighbors in need across New York City, Northern New Jersey, and Westchester. Through 70+ programs, we support over 35,000 adults and children each year, including individuals experiencing homelessness, survivors of domestic violence, youth aging out of foster care, veterans, seniors, and children with developmental delays.

Our staff are at the heart of this work, creating meaningful change every day. If you’re passionate about making a difference and joining a mission‑driven team, we invite you to explore this opportunity.

Position

Administrative Assistant II

Location

Bronx, New York 10453

Minimum Qualifications

• 60 college credits plus two years experience in a related field or a satisfactory combination of education and experience.
• Must have excellent written and verbal communication skills, business writing skills, the ability to work well with others, and prioritize and take initiative.
• Advanced knowledge of Microsoft Word and knowledge of Excel, and basic PowerPoint skills are required.

Administrative Assistant II Principal Responsibilities

• Assist supervisor in fulfilling programmatic responsibilities.
• Manage the management of day‑to‑day office functions, equipment maintenance, and janitorial activities.
• Coordinate paper and electronic documentation, including receiving, routing and filing of invoices, reports, correspondences, contracts and forms.
• Prepare reports, correspondence, purchase orders and forms and ensure timely and accurate reporting within the program and to outside entities.

Benefits

• Medical, Dental, & Vision Coverage
• Prescription Coverage
• Life Insurance
• Retirement Plan
• Tuition Reimbursement
• Paid Time Off, including a Paid Birthday Holiday

VOA‑Greater New York is an Equal Opportunity Employer/Vets/Disabled/Other Protected Categories. Apply today!