Administrative Assistant II

Volunteers of America Greater New York; New York (NY); On-site; USD 40,000 - 50,000; Full time

Benefits offered by this job

Medical, Dental, & Vision Coverage

Prescription Coverage

Life Insurance

Retirement Plan

Tuition Reimbursement

Paid Time Off, including a Paid Birthday Holiday

Job summary

Volunteers of America Greater New York is looking for an Administrative Assistant II to support various office tasks in the Bronx. This role will manage documentation and assist in programmatic responsibilities, ensuring smooth day-to-day operations.

The ideal candidate will possess strong communication and organizational skills, have advanced knowledge of Microsoft Word, and a relevant educational background. Benefits include medical coverage, life insurance, and paid time off.

Qualifications

• Must have excellent written and verbal communication skills.
• Advanced knowledge of Microsoft Word and knowledge of Excel required.
• 60 college credits and two years relevant experience or a satisfactory combination.

Responsibilities

• Assist supervisor in fulfilling programmatic responsibilities.
• Manage day-to-day office functions and equipment maintenance.
• Coordinate paper and electronic documentation including invoices and reports.
• Prepare reports and ensure timely and accurate reporting.

Skills

Excellent written and verbal communication skills

Business writing skills

Ability to work well with others

Advanced knowledge of Microsoft Word

Knowledge of Excel

Basic PowerPoint skills

Education

60 college credits plus two years experience in a related field

Job description

Volunteers of America-Greater New York (VOA-Greater New York) is a leading anti-poverty organization serving neighbors in need across New York City, Northern New Jersey, and Westchester. Through 70+ programs, we support over 35,000 adults and children each year, including individuals experiencing homelessness, survivors of domestic violence, youth aging out of foster care, veterans, seniors, and children with developmental delays.

Our staff are at the heart of this work, creating meaningful change every day. If you're passionate about making a difference and joining a mission-driven team, we invite you to explore this opportunity.

Position: Administrative Assistant II

The Administrative Assistant II is responsible for the completion of assigned office and administrative tasks. Maintains confidentiality of client, employee and financial information. The role will be supporting and working at two program sites - East Clarke Place and Andrews Avenue Senior Residence both located within close proximity in the Bronx.

Location: Bronx, New York 10453

Minimum Qualifications

• 60 college credits plus two years experience in a related field or a satisfactory combination of education and experience.
• Must have excellent written and verbal communication skills, business writing skills, the ability to work well with others, and prioritize and take initiative.
• Advanced knowledge of Microsoft Word and knowledge of Excel, and basic PowerPoint skills are required.

Principal Responsibilities

1. Assist supervisor in fulfilling programmatic responsibilities.
2. Manage the day-to-day office functions, equipment maintenance, and janitorial activities.
3. Coordinate paper and electronic documentation, including receiving, routing and filing of invoices, reports, correspondences, contracts and forms.
4. Prepare reports, correspondence, purchase orders and forms and ensure timely and accurate reporting within the program and to outside entities.

Benefits

• Medical, Dental, & Vision Coverage
• Prescription Coverage
• Life Insurance
• Retirement Plan
• Tuition Reimbursement
• Paid Time Off, including a Paid Birthday Holiday

VOA-Greater New York is an Equal Opportunity Employer/Vets/Disabled/Other Protected Categories.