Men's Basketball Administrative Assistant

Uasys; Little Rock (AR); On-site; USD 32,000 - 48,000; Full time

Job summary

University of Arkansas at Little Rock is seeking a Men’s Basketball Administrative Assistant to provide office management for the basketball staff and department. Reporting to the Head Coach, you will coordinate business operations, HR and sport programs, and support multiple areas with energy and adaptability.

The ideal candidate will have strong communication, organization, and leadership skills, with the ability to work nights and weekends.

Qualifications

• Associate's Degree required.
• Bachelor’s Degree preferred.
• Customer service experience preferred.
• Experience in intercollegiate athletics or higher education preferred.

Responsibilities

• Responsible for daily office operations with in the men’s basketball unit.
• Receive calls, emails and disseminates correspondence to constituents.
• Prepare reports, letters, forms and documents.
• Assist in maintaining records in Workday platform for coaches.
• Manage calendars and other schedules.
• Assist in execution of duties in multiple areas (Game Operations, Suites, etc.).
• Assist with preparing/distributing meeting agendas.
• Take detailed minutes for staff meetings as needed.
• Provides logistical support for events and meetings.
• Maintain and purchase supplies in support of unit.
• Comply with all applicable NCAA, United Athletic Conference (UAC) and UA Little Rock regulations.
• Other related duties as assigned by the Men’s Basketball Head Coach.

Skills

Communication

Interpersonal skills

Organizational skills

Leadership

Consensus building

Collaboration

Night/weekend work

Education

Associate degree

Bachelor’s degree

Tools

Workday

Job description

Current University of Arkansas System employees, including student employees and graduate assistants, need to log in to Workday via MyApps.Microsoft.com, then access Find Jobs from the Workday search bar to view and apply for open positions. Students at University of Arkansas System will also view open positions and apply within Workday by searching for “Find Jobs for Students”. All Job Postings will close at 12:01 a.m. CT on the specified Closing Date (if designated).

If you close the browser or exit your application prior to submitting, the application process will be saved as a draft. You will be able to access and complete the application through “My Draft Applications” located on your Candidate Home page.

Type of Position:

Management, Supervisory

Workstudy Position:

No

Job Type:

Regular

Work Shift:

Day Shift (United States of America)

Sponsorship Available:

No

Institution Name:

University of Arkansas at Little Rock

The University of Arkansas at Little Rock is a metropolitan research university that provides an accessible, quality education through flexible learning and unparalleled internship opportunities. At UA Little Rock, we prepare our more than 8,900 students to be innovators and responsible leaders in their fields. Committed to its metropolitan research university mission, UA Little Rock is a driving force in Little Rock's thriving cultural community and a major component of the city and state's growing profile as a regional leader in research, technology transfer, economic development, and job creation.

Department:

Internal Operations

Summary of Job Duties:

The University of Arkansas at Little Rock (Little Rock Athletics) is seeking a Men’s Basketball Administrative Assistant. Reporting to the Men’s Basketball Head Coach, the Men’s Basketball Administrative Assistant will work collaboratively with the Men’s Basketball program, including overall Office Management for the basketball staff and the Department, Business Operations, Human Resources, and Sport Programs. This role requires the ability to work in a fast-paced environment. In addition, the successful candidate is someone with high energy and a positive attitude who will be flexible and adaptive to change, while demonstrating problem solving skills and the ability to employ ingenuity in their work. Excellent communication, interpersonal, project management, organizational, and leadership skills are desired. This position is governed by state and federal laws, and agency/institution policy.

Qualifications:

REQUIRED EDUCATION AND/OR EXPERIENCE:

• Associate's Degree

PREFERRED EDUCATION AND/OR EXPERIENCE:

• Bachelor’s Degree;
• Customer Service Experience;
• Experience in Intercollegiate Athletics/Higher Education setting preferred.

JOB DUTIES AND RESPONSIBILITIES:

• Responsible for daily office operations with in the men’s basketball unit;
• Receive calls, emails and disseminates correspondence to constituents;
• Prepare reports, letters, forms and documents;
• Assist in maintaining records in Workday platform for coaches;
• Manage calendars and other schedules;
• Assist in execution of duties in multiple areas (Game Operations, Suites, etc.);
• Assist with preparing/distributing meeting agendas;
• Take detailed minutes for staff meetings as needed;
• Provides logistical support for events and meetings.
• Maintain and purchase supplies in support of unit;
• Comply with all applicable NCAA, United Athletic Conference (UAC) and UA Little Rock regulations;
• Other related duties as assigned by the Men’s Basketball Head Coach.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Excellent communication, interpersonal, organizational, and leadership skills;
• Ability to build consensus and foster collaborations;
• Inspire teams to achieve shared goals.
• Ability to work nights and weekends.

Additional Information:

Salary Information:

Commensurate with education and experience.

Required Documents to Apply:

• Cover Letter/Letter of Application
• List of three Professional References (name, email, business title)
• Resume

Recruitment Contact Information:

Tyler Milchman (Assistant Coach/Director of Operations) [e-mail]

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Criminal Background Check, Financial Credit Check, Sex Offender Registry, Substance Abuse Testing

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.

Constant Physical Activity:

Sitting

Frequent Physical Activity:

Manipulate items with fingers, including keyboarding

Occasional Physical Activity:

N/A

Benefits Eligible:

Yes