Administrative Assistant II

Deutsche Post; Marengo (OH); Presencial; USD 32.000 - 48.000; Jornada completa

Descripción de la vacante

Deutsche Post is seeking an administrative assistant to provide clerical and secretarial support to management, handling personnel records and confidential tasks under general supervision. You will screen calls, manage mail, arrange travel, and maintain filing systems while serving as a central point of contact for associates.

Required two years of related experience and a high school diploma or equivalent is preferred.

Formación

• Two years related experience.
• High School Diploma or Equivalent, preferred.

Responsabilidades

• Screen telephone calls and visitors, deciding who can be redirected.
• Provide information to callers with knowledge of manager's area.
• Perform confidential administrative functions affecting costs.
• Maintain departmental records and prepare reports.
• Schedule meetings and arrange travel and accommodations.
• Open and review mail, compose routine responses and delegate items.

Conocimientos

Administrative support

Clerical tasks

Educación

High School Diploma or GED

Herramientas

Fax

Copier

Printer

Binding machines

Descripción del empleo

Role Purpose:

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Key Accountabilities:

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to others offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Required Education and Experience:

• Two years related experience
• High School Diploma or Equivalent, preferred

Our Organization is an equal opportunity employer.