Administrative Assistant II

Deutsche Post; Livermore (CA); On-site; USD 32,000 - 45,000; Full time

Benefits offered by this job

Affordable medical/dental/vision

PTO with holidays & vacation

401(k) with company match

Tuition reimbursement

Job summary

DHL Supply Chain in Livermore, CA is hiring an Administrative Assistant II to provide administrative and clerical support to management, including personnel records and payroll, under the General Manager. The role requires strong communication, proficiency with Word, Excel, and PowerPoint, and the ability to learn new software quickly.

Shift is M-F 7:00 AM - 3:30 PM with some flexibility; pay is $28.10 per hour.

Qualifications

• Two years related experience.
• High School Diploma or Equivalent preferred.
• Proficient with word processing, spreadsheets, and presentation software.
• Ability to learn new software and tasks quickly.

Responsibilities

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to other offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost; typing, proofreading and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings.
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff; compose responses to routine inquiries and forward items as appropriate.
• Process weekly payroll records and serve as central communication point for associates.

Skills

Verbal communication

Written communication

Time management

Word processing

Spreadsheets

Presentations

Filing & sorting

Fast learner

Policy understanding

Education

Two years related experience

High School Diploma or Equivalent

Job description

DHL Supply Chain is Hiring! At DHL, you will play a part in one of the world’s most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.

The core responsibilities of this role include: Provide administrative and clerical support to management including the management of personnel records and payroll. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates

Position: Administrative Assistant II
Shift: M-F 7:00 AM - 3:30 PM (However flexibility is required)
Pay: $28.10 per hour

In addition to the general job description below, the ideal candidate will also possess the following skills and/or experience:

• Strong verbal, written communication, and time management skills
• Proficient with word processing, spreadsheet, and presentation software
• Ability to file, alphabetize and sort
• Ability to learn new software systems and tasks quickly
• Ability to learn the manager’s areas of responsibility and company policies, procedures, and operations
• Ability to read and concentrate via computer data entry typing and proofreading- up to 50% of time

Be part of the world’s largest logistics company! DHL Supply Chain has been certified as a Great Place to Work in the US and Canada! Our excellent benefits packages includes:

• Affordable medical, dental, and vision coverage available beginning on your 30th day
• PTO program for all associates, including paid holidays and vacation
• 401(k) with generous company match
• Tuition reimbursement program
• Excellent training and career advancement opportunities

Grow your skills. Shape your world.

Role Purpose:

Provide administrative and clerical support to management including the management of personnel records. Work under general supervision of the General Manager while providing personal secretarial services and administrative assistance. Exercise discretion and judgment on occasion and provide courteous, responsive, and accurate information to associates.

Key Accountabilities:

• Screen telephone calls and visitors, deciding who can be redirected to subordinate managers or to other offices.
• Provide information to callers, requiring detailed knowledge of the manager’s area of responsibility and general knowledge of company policies, practices and operations.
• Perform confidential administrative functions where reports could have an effect on cost. (Typing, proofing and assembling reports or proposals for customers or outside agencies and taking, transcribing and distributing minutes for important meetings)
• Maintain departmental records and prepare reports.
• Schedule meetings and appointments and arrange travel and hotel accommodations as necessary.
• Open and review all mail directed to management staff. Compose responses to routine inquiries, and decide which items can be delegated to subordinate managers, and forward the appropriate items.
• Follow up on all assignments delegated to subordinate managers as to status, completion, etc.
• Maintain administrative filing system including items that are confidential.
• Process weekly payroll records.
• Serve as central communication point for associates.
• Operate office equipment including fax, copier, printer, and binding machines.
• Perform additional duties as assigned.

Required Education and Experience:

• Two years related experience
• High School Diploma or Equivalent, preferred

Our Organization is an equal opportunity employer.