Administrative Assistant II

Inframark; Katy (TX); On-site; USD 32,000 - 46,000; Full time

Benefits offered by this job

Health insurance

401(k) plan

Paid time off

Wellness plan

Job summary

Inframark Community Management Services is seeking an Administrative Assistant II to provide intermediate administrative support in a dynamic department. The role requires handling multiple priorities with accuracy and professional communication across staff and external stakeholders.

The position focuses on preparing documents, coordinating meetings, maintaining records, and supporting projects, with a strong emphasis on Microsoft Office proficiency and reliable time management.

Qualifications

• High school diploma required; Associate's degree preferred.
• 2–4 years of administrative support experience.
• Strong proficiency with Microsoft Office and administrative systems.
• Excellent time management and multitasking skills.

Responsibilities

• Prepare correspondence, reports, and presentations.
• Coordinate scheduling of meetings, conference calls, and events.
• Maintain department records and databases.
• Serve as point of contact for internal staff and external stakeholders.
• Support department projects through documentation and tracking.
• Assist with expense reporting and purchasing requests.

Skills

Time management

Multitasking

Administrative support experience

Education

High school diploma

Associate's degree

Tools

Microsoft Office

Administrative systems

Job description

Join Inframark's Community Management Services Team!

At Inframark Community Management Services, you’re not just starting a job - you’re building a career. We serve hundreds of master-planned communities and districts with top-tier support, and we invest just as much in our employees. Join a dynamic, innovative team where your growth and success matter. Grow Your Career. Build Stronger Communities.Apply Today!

Why Work for Inframark?

Our dedication to sustainability and community impact drives us to ensure clean, safe water for future generations. Whether you're at the start of your career or looking for advancement, Inframark offers purpose-driven work and opportunities for growth. We offer an attractive salary package, including a generous benefits package with health, dental, and life insurance, 401(k) plan, paid time off, sick leave, holidays, and wellness plan.

Summary Of Functions

The Administrative Assistant II provides intermediate administrative support with increased responsibility for handling department processes, communications, and coordination. This role requires demonstrated administrative skills and the ability to manage multiple priorities.

Essential Duties And Responsibilities

• Prepare correspondence, reports, and presentations.
• Coordinate scheduling of meetings, conference calls, and events.
• Maintain department records and databases.
• Serve as point of contact for internal staff and external stakeholders.
• Support department projects through documentation and tracking.
• Assist with expense reporting and purchasing requests.

Organizational Relationships

• Reports to Department Supervisor or Manager.
• Works with department staff, vendors, and clients as needed.

Qualifications

• High school diploma required; Associate's degree preferred.
• 2-4 years of administrative support experience.
• Strong proficiency with Microsoft Office and administrative systems.
• Excellent time management and multitasking skills.

Physical Demands

• Extended computer and phone use.
• Occasional lifting up to 25 lbs.

Work Environment

• Office-based environment with varied administrative tasks.

Travel

• Minimal travel, occasional offsite meetings.

To support a safe and secure workplace, all offers of employment are contingent upon the successful completion of background screening, drug testing, and driving record review where applicable.

Inframark is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, age, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against based on disability.

Learn more about us at Community Management - Inframark