Administrative Assistant

West Coast Careers; Pittsburgh (Allegheny County); On-site; USD 55,000 - 75,000; Full time

Job summary

West Coast Careers is seeking an organized Administrative Assistant to support senior leadership and keep day-to-day operations running smoothly.

In this role, you’ll manage calendars, coordinate travel, prepare reports and assist with CRM activities while maintaining a polished, efficient office environment. This position offers growth opportunities as the company expands.

Qualifications

• 6+ years of administrative or related professional experience.
• Experience supporting executives or senior leadership preferred.
• Excellent organizational and communication skills.
• Strong attention to detail and follow-through.
• Professional, personable and proactive approach.
• Ability to manage multiple priorities and deadlines.
• Strong Microsoft Word, Excel, PowerPoint and Outlook skills.
• Concur or similar expense/travel software experience is a plus.

Responsibilities

• Support leadership with calendars, meetings and scheduling
• Coordinate travel arrangements and itineraries
• Assist with expense reports and related documentation
• Help coordinate meetings, catering and office needs
• Prepare reports, presentations and correspondence
• Assist with CRM and business development activities
• Support internal communications and special projects
• Help maintain an organized and professional office environment

Skills

Executive support

Calendar management

Travel coordination

Expense reports

Office administration

MS Office

CRM familiarity

Tools

Concur

Job description

We’re partnering with a successful and growing firm seeking an organized, polished Administrative Assistant to support senior leadership and help keep day-to-day operations running smoothly.

This is a great opportunity for someone who enjoys staying organized, managing details, coordinating schedules and being a reliable resource for a busy professional team.

What You’ll Do

• Support leadership with calendars, meetings and scheduling
• Coordinate travel arrangements and itineraries
• Assist with expense reports and related documentation
• Help coordinate meetings, catering and office needs
• Prepare reports, presentations and correspondence
• Assist with CRM and business development activities
• Support internal communications and special projects
• Help maintain an organized and professional office environment

What We’re Looking For

• 6+ years of administrative or related professional experience
• Experience supporting executives or senior leadership preferred
• Excellent organizational and communication skills
• Strong attention to detail and follow-through
• Professional, personable and proactive approach
• Ability to manage multiple priorities and deadlines
• Strong Microsoft Word, Excel, PowerPoint and Outlook skills
• Concur or similar expense/travel software experience is a plus

The Opportunity

Join an established organization where you'll work closely with experienced leadership, take ownership of important responsibilities and have room to grow as the company continues to expand.