Administrative Assistant I — Engineering & Projects Support

UES, Inc.; Florida; Hybrid; USD 42,000 - 52,000; Full time

Job summary

UES, Inc. is seeking an Administrative Assistant I to join our growing team in New York.

The role provides essential administrative and clerical support to leadership and the department, handling scheduling, correspondence, documentation, and office coordination to keep daily operations efficient. The ideal candidate is highly organized, detail-oriented, and proactive, with strong interpersonal skills and the ability to manage multiple tasks.

Qualifications

• 0-2 years of administrative or office support experience (internships or volunteer work ok).
• Proficient with MS Office (Word, Excel, Outlook, PowerPoint) and filing systems.
• Strong organizational, time management, and problem-solving skills.
• Ability to handle confidential information with discretion and professionalism.

Responsibilities

• Manage calendars, schedule meetings, and coordinate appointments for the team.
• Prepare and process documents such as proposals, contracts, and reports.
• Maintain organized electronic and physical filing systems for sales and project documents.
• Assist with travel arrangements, expense reporting, and other logistical tasks.
• Assist the sales team with lead generation, follow-ups, and client communications.
• Prepare and distribute sales presentations, brochures, and marketing materials.
• Track and manage sales opportunities using CRM software and ensure up-to-date records.
• Assist in coordinating meetings and project updates with customers.

Skills

MS Office

Organizational skills

Communication skills

Problem solving

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Microsoft Office Suite

Job description

UES, Inc. is seeking an Administrative Assistant I to join our growing team in New York.

The role provides essential administrative and clerical support to leadership and the department, handling scheduling, correspondence, documentation, and office coordination to keep daily operations efficient. The ideal candidate is highly organized, detail-oriented, and proactive, with strong interpersonal skills and the ability to manage multiple tasks.