Administrative Assistant I or II

Williams; Salt Lake City (UT); Hybrid; USD 36,000 - 54,000; Full time

Benefits offered by this job

Hybrid work model

Medical, dental, and vision coverage

401(k) with company match

Paid time off and holidays

Parental leave and fertility/adoption支

Job summary

Williams is seeking an Administrative Assistant I/II to support a dedicated group and leaders in our Utah operations. You will handle confidential tasks, coordinate projects, invoices and reports, and manage scheduling and vehicle fleet activities.

The role requires a high school diploma or GED with at least two years of office experience, and strong communication and Microsoft Office skills. We offer hybrid work, comprehensive benefits, and opportunities for professional growth.

Qualifications

• High school diploma or GED required with at least 2 years of general office/administrative experience.
• We welcome candidates with varied backgrounds and growth potential.
• Strong verbal and written communication skills are essential.
• Proficiency in Microsoft Office and PC skills is required.
• Experience with Oracle financial systems and SharePoint is preferred.

Responsibilities

• Provide administrative and clerical support, including handling confidential information.
• Respond to inquiries from internal and external partners.
• Assist in projects, invoice management, document prep, data monitoring and reporting.
• Maintain cost center data and analysis.
• Oversee daily scheduling and vehicle inventory/maintenance.
• Ensure vehicle safety and regulatory compliance.

Skills

Verbal communication

Written communication

Microsoft Office

Organizational skills

Self-motivation

Education

High school diploma/GED

Tools

Oracle Financials

SharePoint

Job description

At Williams, we’re powering a cleaner, more connected future, and that starts with you. Here, your work fuels communities, drives innovation, and helps deliver reliable energy the world depends on. Join a Fortune 500 team that invests in your growth, values your contributions, and challenges you to make a lasting impact every day.

The Administrative Assistant I or II is responsible for providing support to a dedicated group and/or for one or more leaders. This role will perform a variety of assignments requiring clerical knowledge, customer focus, computer skills, creativity and the ability to multitask!

Responsibilities/Expectations:

• Provides administrative and clerical support, including work of a confidential nature
• Responds to inquiries from internal and external business partners
• Assists in the technical and functional services of the department by providing support on projects, invoice management, preparing documents for approval, monitoring data, and reporting
• Maintains cost center data and analysis
• Other duties as assigned
• Oversees daily scheduling, maintenance, and tracking of office pool vehicles
• Ensures all vehicles are safe, properly maintained, registered, and fully compliant with local regulatory standards while optimizing availability for staff use

Education/Years of Experience:

• Required: High school diploma/GED and a minimum two (2) years’ experience in general office, clerical or administrative support
• We welcome candidates with a variety of backgrounds and experiences — if you don’t meet every qualification, this role may be filled at a level that aligns with your skills and growth potential

Other Requirements:

• Strong verbal and written communication skills
• Proficiency in Microsoft Office Applications and PC skills
• Demonstrates excellent organizational/interpersonal skills and safety as the utmost priority
• Proactive and self-motivated professional who takes initiative to anticipate needs, streamline processes, and deliver results with minimal supervision.
• Preferred: Experience using Oracle financial systems
• Preferred: Basic knowledge of SharePoint

We invest in our people in ways that actually show up in your day-to-day, not just on paper. Our Total Rewards are built to support how you work, live, and plan for what’s next.

Here’s a look at what that means:

• Strong pay plus an annual incentive program
• Hybrid work for most office roles, plus real flexibility in many field positions
• Medical, dental, and vision coverage with options that fit your life, not the other way around
• 401(k) with company match and an annual company contribution
• Paid time off, including company and floating holidays
• Paid parental leave (up to six weeks per parent), plus fertility and adoption support
• Advanced AI tools and resources to help level up and work smarter
• Clear paths to grow your career, with a strong culture of promoting from within
• Tuition reimbursement and support for continuing education
• HSA and FSA options
• Company-paid life insurance and disability coverage
• Employee stock purchase plan
• Domestic partner benefits
• Employee resource groups, wellness support, paid volunteer time, and company matching for causes you care about

Eligibility and benefits are governed by the terms of the applicable plan or program document which can be amended or terminated at any time.

For more information, please visit Total Rewards | Williams Companies.

Williams is committed to creating a diverse and inclusive environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, national origin, age, marital status, disability, veteran status, genetic information or any other basis protected under applicable discrimination law.

Education Requirements:

Skill Requirements: