Administrative Assistant I — Office & Projects Support

Bowman Consulting; Tempe (AZ); On-site; USD 35,000 - 48,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Disability insurance

401(k) plan

Paid time off

Sick leave

Paid holidays

Tuition reimbursement

Professional development

Job summary

Bowman Consulting in Phoenix, AZ, is seeking an Administrative Assistant I to support a busy department. The role involves greeting visitors, coordinating meetings, handling invoices and expense reports, and aiding in hiring processes. Proficiency in MS Office is required; strong organizational and customer-service skills are essential.

The position emphasizes accuracy, teamwork, and independent initiative in a dynamic office environment with opportunities for professional development.

Qualifications

• High School diploma or GED; 2 years’ post-high school education or Associates Degree preferred.
• Entry level position, administrative experience a plus.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent interpersonal and customer service skills.
• Basic understanding of clerical procedures and systems.
• Proven ability to use independent judgment to plan, prioritize, and organize a diversified workload.

Responsibilities

• Greet scheduled visitors and accompany to appropriate area or person.
• Coordinate and arrange logistic needs for meetings, prepare agendas, reserve facilities.
• Act as liaison between workgroups and outside stakeholders – suppliers, clients, etc.
• Communicate with building management to maintain office facilities.
• Compose and edit correspondence in Word and maintain Excel spreadsheets.
• Approve and code invoices; submit expense reports.
• Help process new hire and term tickets; collect receipts and verify coding.
• Research and prepare reports relating to departmental projects and activities.

Skills

Microsoft Office

Communication skills

Organizational skills

Attention to detail

Customer service

Dependable

Education

High School diploma or GED

Associates Degree preferred

Tools

Microsoft Office Suite

Excel

PowerPoint

Outlook

Job description

Bowman Consulting in Phoenix, AZ, is seeking an Administrative Assistant I to support a busy department. The role involves greeting visitors, coordinating meetings, handling invoices and expense reports, and aiding in hiring processes. Proficiency in MS Office is required; strong organizational and customer-service skills are essential.

The position emphasizes accuracy, teamwork, and independent initiative in a dynamic office environment with opportunities for professional development.