Administrative Assistant I

Bowman Consulting Group, Ltd.; Tempe (AZ); On-site; USD 38,000 - 48,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401(k) with company match

Paid time off

Job summary

Bowman is seeking an Administrative Assistant I to support office operations in Phoenix, AZ. The role involves greeting visitors, coordinating meetings, and liaising with stakeholders to ensure smooth workflows.

Responsibilities include drafting correspondence, managing invoices and expenses, data entry, and assisting with onboarding and reporting. Strong organizational, interpersonal, and customer service skills are required, with an emphasis on accuracy and reliability.

Qualifications

• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent interpersonal and customer service skills.

Responsibilities

• Greet scheduled visitors and accompany to appropriate area or person.
• Coordinate and arrange meetings, prepare agendas, reserve facilities.
• Act as liaison between workgroups, suppliers, clients, and corporate HQ.
• Compose and edit correspondence, maintain Excel spreadsheets.
• Process invoices, submit expense reports, assist with new hire and term tickets.
• Collect receipts, verify coding, and research data for reports.

Skills

MS Office

Verbal communication

Written communication

Organizational skills

Customer service

Education

Associates degree preferred

High School diploma or GED

Tools

Job description

Short Description

Bowman has an opportunity for an Administrative Assistant I to join our team in Phoenix, AZ.

At Bowman, we believe in creating opportunities for aspiring people to thrive and achieve ambitious goals. That’s why a career at Bowman is more than a job. It is an opportunity to be part of a diverse and engaged community of professionals, to be treated as a respected and valued member of a motivated team and to be empowered to do exceptional work that advances the best interest of everyone involved. We recognize the importance of creating a work environment that is both rewarding to our employees and supportive of our unwavering commitment to provide unparalleled service to our clients.

Purpose

To facilitate the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

Responsibilities

Leadership and Direction

• Perform work under moderate supervision. Receive direction on complex assignments, tasks, and execution. Work is frequently reviewed by more senior staff to ensure application of sound techniques and principle

At the Operational and Company Level

• Greet scheduled visitors and accompany to appropriate area or person.
• Coordinate and arrange logistic needs for meetings, prepare agendas, reserve, and prepare facilities.
• Act at times as the liaison between workgroups and outside stakeholders – suppliers, clients, etc. Also act as liaison with corporate headquarters, disseminating information to local office staff accordingly.
• Communicate with building management to maintain office facilities.

Do the Work

• Compose and edit correspondence in Word and create and maintain spreadsheets in Excel.
• Approve and code invoices.
• Submit expense reports.
• Help process new hire and term tickets.
• Collect receipts and verify coding for credit card submissions.
• Research and prepare reports relating to departmental projects and activities.
• Collect and research data using various company programs.
• Perform administrative duties such as coding documents, copying, scanning, printing, binding, collating, data entry, research, etc.
• Anticipate future needs and respond to changing situations.
• Effectively manage conflicting priorities. This involves organizing your workflow, and teaming with colleagues to accomplish tasks and balance workloads.
• Anticipate, order, and maintain office supplies inventory.
• Coordinate with vendors.
• Perform special projects as assigned.

Success Metrics and Competencies

• Highly motivated and problem-solving attitude.
• Strong sense of urgency in responding to constituents.
• Effective verbal and written communication skills.
• Strong work ethic and commitment to quality.
• Self-reliance and ability to operate independently with limited direction.
• Effective working relationship with internal leaders and peers, as well as external clients.
• Ability to interface effectively with diverse groups of people, able to work independently as well as in a team atmosphere.
• Strong work ethic and positive attitude.
• Ability to effectively manage multiple time-sensitive tasks.

Qualifications

• High School diploma or equivalent GED; 2 years’ post-high school education or Associates Degree preferred.
• Entry level position, administrative experience a plus.
• Proficient with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Excellent interpersonal and customer service skills.
• Basic understanding of clerical procedures and systems such as record keeping and filing.
• Proven ability to use independent judgment to plan, prioritize, and organize a diversified workload.
• Must be dependable, with excellent attendance and punctuality.
• Professional appearance, approach, and demeanor.

About Bowman

Are you ready to build a career that makes a lasting impact? At Bowman, our people are at the center of everything we do. We’re committed to creating an environment where employees can thrive both personally and professionally, while helping to shape the infrastructure of tomorrow.

A career at Bowman means being part of a collaborative, forward-thinking organization where innovation, inclusion, and growth are encouraged at every level. We offer competitive compensation, a supportive work environment, and benefits designed to help our employees succeed.

Our comprehensive benefits package includes:

• Medical, dental, vision, life, and disability insurance
• 401(k) retirement savings plan with company match
• Paid time off, sick leave, and paid holidays
• Tuition reimbursement and professional development support
• Discretionary bonuses and other performance-based incentives
• Employee Assistance Program (EAP), wellness initiatives, and employee discounts

Eligibility for certain benefits may vary based on position, location, and employment status.

Physical Demands and Working Environment

• Primarily indoor professional office environment which may include bright/dim light, noise, fumes, odors, and traffic.
• Mobility around an office environment.
• Frequent and prolonged use of standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
• Occasional lifting or carrying up to 20 pounds.
• Occasional pushing or pulling up to 20 pounds.
• Occasional reaching outward or above shoulder.

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Job Description Disclaimer

Note: While this job description is intended to be an accurate reflection of the job requirements, it is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Management reserves the right to modify, add, or remove duties from particular jobs and to assign other duties as necessary at any time with or without notice.

Bowman is proud to be an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace where all employees feel valued and respected. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. For our EEO Policy Statement, please click here. If you’d like more information on your EEO rights under the law, please click here.

Bowman has an obligation to provide and maintain a safe, healthy, and productive environment for its employees and clients. We are committed to maintaining a drug and alcohol-free workplace.

If you have any questions about the application process, please email [e-mail].