Administrative Assistant I — Office & Events Support

umd

College Park (MD)

On-site

USD 45,000 - 54,000

Full time

5 days ago

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Job summary

The University of Maryland’s Earth System Science Interdisciplinary Center (ESSIC) is seeking an administrative support specialist to provide day-to-day office operations, calendar management, and visitor coordination. The role supports the director and staff, ensuring smooth scheduling and professional interactions with internal and external partners.

Responsibilities include event planning, supply management, and processing payments; the ideal candidate has strong communication skills and

Qualifications

High School Diploma or GED.
2 years of administrative support experience.
Proficiency with word processing, spreadsheets, databases and presentation software.
Ability to communicate effectively, proofread and follow instructions.
Experience with BA4 and Concur preferred.

Responsibilities

Assist with scheduling the Director’s appointments and meetings; manage ESSIC Room Reservation Calendar.
Greet visitors and answer phones; screen callers and forward to appropriate parties.
Coordinate departmental events including catering and logistics.
Place orders for office and event supplies; reconcile vouchers and payments.
Maintain lobby, kitchen, mail and copier room; handle other duties as assigned.