Administrative Assistant I

University of Maryland; Riverdale Park (MD); On-site; USD 45,000 - 54,000; Full time

Job summary

University of Maryland, through the Earth System Science Interdisciplinary Center (ESSIC), seeks an administrative support professional to assist the Director, manage the Room Reservation Calendar, and support daily office operations. The role interacts with visitors, faculty, and staff, ensuring smooth calendar management and event logistics.

Responsibilities include coordinating meetings and seminars, arranging catering, handling purchases, and maintaining office supplies, with attention to

Qualifications

• High School Diploma or GED required.
• 2 years of administrative support experience required.
• Ability to use word processing, spreadsheets, databases, and calendar software.

Responsibilities

• Assist with scheduling the Director’s appointments and meetings; manage the ESSIC Room Reservation Calendar.
• Coordinate departmental events (meetings, seminars); arrange catering and logistics.
• Process purchasing and payments; reconcile vouchers and track shipments; maintain office supplies and mailroom areas.

Skills

Communication skills

Proofreading

Organizational skills

Multitasking

Customer service

Education

High School Diploma or GED

Associate degree preferred

Tools

BA4

Concur

Google Workspace

Microsoft Office

Job description

Job Description Summary Earth System Science Interdisciplinary Center(ESSIC) is a joint center of the University of Maryland and NASA ‘s Goddard Space Flight Center that supports research, teaching and career training in Earth system science. ESSIC also administers the Cooperative Institute for Satellite Earth System Studies (CISESS), a joint center with NOAA’s NCEP and NESDIS that conducts satellite research focused on weather and water forecasting models and predictions. By fostering close integration within the university community and among federal partners at NASA and NOAA, ESSIC serves as a unique collaboration hub within the national Earth System Science research community. Under general supervision, provides moderately complex administrative support to an individual, office, department or program. Work requires thorough knowledge of the organization and programs where assigned and involves moderate participation in the work of the supervisor. Incumbents have responsibility for office operations and function independently, where procedures have been established with moderate consequence of error.

Responsibilities:

• Assist with scheduling the Director’s appointments and meetings, and maintain and monitor the ESSIC Room Reservation Calendar using Google Calendar. Greet and assist visitors, students, faculty, staff and other guests in a friendly and professional manner. Screen telephone calls and visitors, independently handling routine matters and forwarding others to the appropriate parties. Update the telephone directory and office key list.
• Coordinate departmental events, including meetings, seminars and gatherings; place event catering orders (food, refreshments and other event needs); handle event logistics, including setting up seminar sign-in sheets and arranging chairs, tables, easels, post-it sheets, pens, food and beverages; tidy up after events and ensure proper event closure; and act as the primary contact for any event/seminar-related questions or concerns during events.
• Place orders for office and event supplies using the EBO requisition system and Shell Shop; track shipments and follow up as needed. Organize storage areas and monitor and distribute office supplies throughout the office. Process P-card and T-Card payments. Accurately reconcile vouchers, ensuring timely processing through BA4 and Workday. Create and order business cards for the faculty.
• Place property maintenance requests as needed. Submit requests to Facilities Management for service, e.g., nameplates. Coordinate Terrapin Trader orders, recycling of used batteries and ink toners, envelope printing and mail pickup. Upkeep of the lobby, kitchen areas, mail and copier room.
• Others duties as assigned.

Physical Demands: Sedentary work. Ability to lift up to 10 pounds to lift, carry, push, pull or otherwise move objects. Repetitive motion. Substantial movements (motions) of the wrists, hands and/or fingers.

Licenses/Certifications: N/A

Minimum Qualifications

EDUCATION: High School Diploma or GED

EXPERIENCE: 2 years experience providing administrative support.

OTHER: Applicants may be required to complete the institution's required skills assessment to be considered. Some positions require specific skills such as word processing, spreadsheet, presentation, database, email or calendaring software, and Internet proficiency.

REQUIRED KNOWLEDGE/SKILLS/ABILITIES

General knowledge of and skill in the practical application of generally accepted office practices and procedures.

Ability to communicate effective both orally and in writing.

Ability to proofread and edit written documents.

Skill in various computer software packages, such as word processing, spreadsheets, database, and presentation programs, Internet, email and calendaring software.

Ability to understand and follow oral and written instructions.

Ability to interact effectively with internal and external parties in a courteous and efficient manner.

Ability to plan, organize, prioritize, and execute multiple and continuing assignments with general instructions.

Additional Job Details Preferences

• Associate degree preferred.
• Proficiency with Microsoft Office or Google Workspace
• Strong written and verbal communication skills, attention to detail, Organizational Skills, and the ability to manage multiple priorities.
• Previous customer service, office, administrative, or front-desk experience, some accounting experience
• Ability to handle sensitive or confidential information
• UMD experiences, Knowledge of BA4, Concur, preferred.

Department CMNS-Earth System Science Interdisciplinary Center Worker Sub-Type Staff Regular Salary Range $45,375.00 - $54,450.00

Benefits Summary For more information on Regular Nonexempt benefits, select this link.

Required Application Materials: NA

Closing Date: October 20, 2026

Job Risks Not Applicable to This Position

Financial Disclosure Required No For more information on Financial Disclosure, please visit Maryland's State Ethics Commission website.

Background Checks Offers of employment are contingent on completion of a background check. Information reported by the background check will not automatically disqualify anyone from employment. Before any adverse decision, the finalist will have an opportunity to provide information to the University regarding disclosable background check information. The University reserves the right to rescind the offer of employment or otherwise decline or terminate employment if the information reported by the background check is deemed incompatible with the position, regardless of when the background check is completed.

Employment Eligibility The successful candidate must complete employment eligibility verification (on Form I-9) by presenting documents that establish identity and work authorization within the timeframe required by federal immigration law, and where applicable, to demonstrate renewed employment authorization. Failure to complete employment eligibility verification or reverification within the timeframe set forth by law may result in suspension or termination of employment.

EEO Statement

The University of Maryland, College Park is an Equal Opportunity Employer. All qualified applicants will receive equal consideration for employment. Please read the University’s Equal Employment Opportunity Statement of Policy.

Title IX Non-Discrimination Notice Resources

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