Administrative Assistant I: Office Coordination & Support

South Coast Air Quality Management District; Diamond Bar (CA); On-site; USD 42,000 - 64,000; Full time

Job summary

South Coast AQMD is recruiting an Administrative Assistant I to provide comprehensive secretarial and office support to management staff. Responsibilities include handling clerical tasks, scheduling meetings, drafting routine correspondence, and coordinating calendars.

The selection process emphasizes typing ability (45 wpm), and proficiency in Word, Excel, Outlook, and proofreading. Candidates should demonstrate confidentiality, multitasking, and strong written and verbal communication skills.

Qualifications

• Passing typing score of 45 wpm on file.
• One year of experience as an Office Assistant or two years of clerical experience.
• Substitution: college courses or training may substitute for experience.
• Knowledge of modern office practices and English usage, grammar, and punctuation.

Responsibilities

• Provide full secretarial and office support for management staff.
• Screen calls and act as liaison for supervisor with staff and other divisions.
• Review and prioritize incoming correspondence for supervisor; arrange for follow-up.
• Operate standard office equipment; type and proofread documents.
• Schedule appointments and arrange meetings; prepare agendas and materials.
• Transcribe dictation or compose routine correspondence.
• Research data for reports and prepare general or special reports.
• Maintain office files and assist with budget/tracking procedures.
• May supervise or lead other clerical staff.

Skills

Typing 45 wpm

Attention to detail

Confidentiality

Multitasking

Written and verbal communication

Tools

Microsoft Word

Microsoft Excel

Outlook

PowerPoint

SiteFinity

Job description

South Coast AQMD is recruiting an Administrative Assistant I to provide comprehensive secretarial and office support to management staff. Responsibilities include handling clerical tasks, scheduling meetings, drafting routine correspondence, and coordinating calendars.

The selection process emphasizes typing ability (45 wpm), and proficiency in Word, Excel, Outlook, and proofreading. Candidates should demonstrate confidentiality, multitasking, and strong written and verbal communication skills.