Senior Office Operations & Training Lead

South Coast Air Quality Management District; Diamond Bar (CA); On-site; USD 45,000 - 62,000; Full time

Job summary

South Coast AQMD invites current employees to apply for a transfer to the Senior Office Assistant position in California. The role involves coordinating office support, supervising staff, and handling complex clerical tasks such as permit processing, data reporting, and Hearing Board administration.

The transfer is limited to existing South Coast AQMD staff, with a six-month active transfer window after acceptance. Probationary prerequisites apply for internal transfers and reassignments.

Qualifications

• Type at least 30 net words per minute.
• One year as an Office Assistant or two years of journey-level clerical duties.
• Substitution: 18 units or 360 hours training may substitute for up to one year of experience.
• Knowledge of modern office and recordkeeping practices and filing procedures.
• Ability to train and review staff, and explain complex rules to the public.

Responsibilities

• Assigns, reviews, and coordinates general or specialized office support work; monitors workload and prepares reports.
• Trains new employees on procedures and provides technical guidance.
• Reviews staff work, counsels on assignments, and prepares performance evaluations.
• Performs complex office support, processes permit applications, analyzes information, and summarizes data.
• Responds to inquiries, analyzes requests, and provides recommendations; handles sensitive information.
• Reviews documents for form and content and may prepare billings or prorations.
• Manages Hearing Board petitions, calendars activities, enters data, and maintains related files.
• Types letters and reports; proofreads and formats documents; composes correspondence.
• Establishes and maintains filing systems; prepares reports and manages supplies.

Skills

Typing speed

Train staff

Communication

Word processing

Recordkeeping

Education

18 semester units secretarial/office practices

Tools

Word processing

Data-entry terminals

Calculators

Job description

South Coast AQMD invites current employees to apply for a transfer to the Senior Office Assistant position in California. The role involves coordinating office support, supervising staff, and handling complex clerical tasks such as permit processing, data reporting, and Hearing Board administration.

The transfer is limited to existing South Coast AQMD staff, with a six-month active transfer window after acceptance. Probationary prerequisites apply for internal transfers and reassignments.