Administrative Assistant I - Incoming Records

Oregon Charter Academy; Mill City (OR); Hybrid; USD 26,000 - 53,000; Full time

Job summary

Oregon Charter Academy in Mill City, OR, is seeking an Administrative Assistant to support office operations and records management as part of the 12-month, full-time classified staff.

The role reports to the School Office Manager and offers hybrid work options with strong emphasis on organization, data entry, and records handling to ensure smooth school operations.

Qualifications

• HS Diploma required.
• Strong technology, organization and time management skills.
• Excellent communication skills, both oral and written.

Responsibilities

• Provide high-level support to school staff and be an integral part of the classified staff.
• Enter data into the online student information system.
• Send records requests to previous schools of enrolled students.
• Check in records as they come in; create digital files as needed.
• Yearly file maintenance; and additional duties as assigned.

Skills

Technology skills

Time management

Communication skills

Flexibility

Dependability

Evening hours

Remote work

Education

HS Diploma

Tools

Google Suite

Adobe PDF

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Regular Full Time - 12 mo Classified Mill City, OR, US

Salary Range: $18.62 To $38.25 Hourly

12-month full-time, Classified

Mill City, Oregon

School Summary

Oregon Charter Academy (ORCA) is a virtual public school serving students in grades K–12 throughout the state. Teachers at ORCA are student-focused, adapting to meet students’ educational needs through personalized learning using our high-quality curriculum and the teaching of 21st-century skills. ORCA is authorized by the Santiam Canyon School District and is governed by its own independent charter school board. The school has been in operation since 2005 and is accredited through Cognia, formerly AdvancED.

Position Responsibilities

Working primarily from the school’s central office in Mill City, Oregon, the Administrative Assistant will be an integral part of the school and classified staff and report to the School Office Manager or another member of the Administrative team. The Administrative Assistant will support office operations and records management.

While not meant to be an exhaustive list, the Administrative Assistant will be responsible for the successful completion of the following tasks:

Administrative Support

• Provide high-level support to school staff and be an integral part of the classified staff;
• Enter data into the online student information system;
• Send records requests to previous schools of enrolled students;
• Check in records as they come in;
• Create digital files as needed;
• Yearly file maintenance; and
• Additional duties as assigned.

Position Requirements

Requirements

• HS Diploma
• Strong technology, organization and time management skills
• Excellent communication skills, both oral and written
• High degree of flexibility and dependability
• Ability for minimal travel for, required All-Staff meetings, and other meetings or events
• Ability to work in the Mill City office and remotely at times
• Ability to work occasional evening hours, as needed

Preferred Background

• Skilled with Google Suite and Adobe PDF

Compensation and Benefits

• Oregon Charter Academy offers a competitive hourly salary and benefits package for classified staff, including full OEBB, PERS and 403b retirement match potential.

Oregon Charter Academy is committed to the principle of equal employment opportunity and seeks employees who reflect and support our mission-driven commitment to a diverse school community. For more information please visit www.oregoncharter.org .