Administrative Assistant I - In-Office Coordination

My Florida CFO; Tallahassee, Northern (FL, KY); Hybrid; USD 32,000 - 42,000; Full time

Job summary

The Department of Children and Families in Tallahassee, FL is seeking an Administrative Assistant I to provide high-level administrative support within the Office of Child and Family Well-Being. This in‑office role entails tracking documents, coordinating meetings, arranging travel, and handling correspondence with internal and external stakeholders.

Candidates should have a high school diploma, at least three years of related experience, and strong skills in Microsoft Office and Outlook.

Qualifications

• High school diploma required; three years professional work experience.
• Knowledge of office procedures and standard business formats.
• Ability to work with supervisors and staff, meet deadlines, and manage multiple tasks.

Responsibilities

• Lead point of contact for tracking and assigning documents in the DPS and meeting deadlines.
• Coordinate meetings and travel arrangements for the Director and staff.
• Prepare replies, assist with reports and publications, and maintain equipment inventories.
• Process various correspondence and provide guidance to staff to meet office deadlines.
• Review, track, and distribute incoming correspondence and documents.

Skills

Customer service

Office procedures

Communication

Data analysis

Independent work

Education

High school diploma

Tools

Microsoft Office Suite 2010+

Microsoft Outlook

Job description

The Department of Children and Families in Tallahassee, FL is seeking an Administrative Assistant I to provide high-level administrative support within the Office of Child and Family Well-Being. This in‑office role entails tracking documents, coordinating meetings, arranging travel, and handling correspondence with internal and external stakeholders.

Candidates should have a high school diploma, at least three years of related experience, and strong skills in Microsoft Office and Outlook.