Administrative Assistant I: Front Desk & Admin Support

Texas Health and Human Services; Terrell (TX); On-site; USD 29,000 - 38,000; Full time

Job summary

Texas Health and Human Services is seeking an Administrative Assistant I for the Terrell State Hospital campus. The role focuses on front-desk reception, mail handling, data entry, and coordinating daily office operations to support clinical and administrative teams.

You will work under supervision, handle calendar information, prepare reports, and assist in maintaining inventory and requests for services. A reliable team player with proficiency in Microsoft Office will thrive here.

Qualifications

• Knowledge of office procedures and basic clerical duties.
• Skill in using Microsoft Office to include Teams, Outlook, Excel, Word and PowerPoint.
• Ability to organize information orally and in writing.
• Ability to utilize databases effectively.
• Ability to communicate accurately and tactfully.
• Ability to prioritize and manage tasks with minimal errors.
• Ability to use automated office systems and basic software.

Responsibilities

• Attends work regularly and may work a specific or rotating schedule.
• Serves as receptionist for the program administrative office; greets visitors and handles messages.
• Maintains filing systems and prepares reports for managers.
• Assists in maintaining supplies and processes purchases and mail handling.
• Prepares and submits facility work orders and communicates with maintenance and vendors.
• Disseminates information to team leads or managers and coordinates with multiple departments.
• Performs other duties and may participate in disaster response or COOP activation.

Skills

Communication

Organizational skills

Prioritization

Data entry

Professionalism

Tools

Microsoft Office

Outlook

Excel

Word

PowerPoint

Teams

Job description

Texas Health and Human Services is seeking an Administrative Assistant I for the Terrell State Hospital campus. The role focuses on front-desk reception, mail handling, data entry, and coordinating daily office operations to support clinical and administrative teams.

You will work under supervision, handle calendar information, prepare reports, and assist in maintaining inventory and requests for services. A reliable team player with proficiency in Microsoft Office will thrive here.