Administrative Assistant I

DHL Air (UK) Ltd; Jeffersonville (IN); On-site; USD 51,000 - 55,000; Full time

Benefits offered by this job

Health coverage

PTO holidays

401(k)

Tuition assistance

Career development

Job summary

DHL Supply Chain in Jeffersonville, IN is seeking an Administrative Assistant I to support the General Manager with clerical tasks, payroll, and records management. This full-time role shifts Monday–Friday, 8:00 am–4:30 pm, with a pay range of $51,000–$55,000 annually.

The ideal candidate has a high school diploma or equivalent, plus 2 years of related experience and proficiency in MS Excel, Word, and email systems.

Qualifications

• Two years using MS Excel, MS Word and an email system.
• Three years related experience, preferred.
• Two years experience with accounts receivable and accounts payable, preferred.
• High School Diploma or Equivalent

Responsibilities

• Manage the accounts payable and receivable process. Obtain purchase Orders, validate and process invoices.
• Review, transmit and Manage weekly payroll process. Reconcile any issues that occur.
• Assist the General Manager with the month end close process.
• Type correspondence and reports from rough drafts, editing grammar, punctuation or spelling as needed.
• Maintain filing system including items that are confidential. Establish, maintain, and revise supervisor’s files.
• Maintain manager’s calendar, scheduling meetings and appointments. Arrange travel and submit expense reports.
• Coordinate high level meetings with associates and customer meetings.
• Serve as central communication point for associates on HR items.

Skills

Detail oriented

Communication

Time management

Education

High School Diploma or Equival ent

Tools

MS Excel

MS Word

Email system

Job description

Description

DHL Supply Chain is Hiring! At DHL, you will play a part in one of the world’s most essential industries. There has never been a better time to join DHL Supply Chain. In a global business like ours, the opportunities are endless. So, join us. Work with us. Grow with us.

The core responsibilities of this role include: Provide personal secretarial services and administrative assistance while exercising initiative and judgment on a regular basis. Work independently under general direction of the General Manager, providing administrative and clerical support including records management, billing, payroll, personnel records, etc. Provide advanced administrative support for senior management as well as courteous, responsive and accurate information to associates.

Position: Administrative Assistant I

Shift: Monday - Friday; Day Shift; 800a-430p

Pay: $51,000-$55,000. Salary non-exempt

In addition to the general job description below, the ideal candidate will also possess the following skills and/or experience: 2 years related experience, High school diploma or equivalent preferred.

Benefits

• Affordable medical, dental, and vision coverage available beginning on your 30th day
• PTO program for all associates, including paid holidays and vacation
• 401(k) with generous company match
• Tuition reimbursement program
• Excellent training and career advancement opportunities

Key Accountabilities

• Manage the accounts payable and receivable process. Obtain purchase Orders, validate and process invoices. Contact vendors regarding discrepancies.
• Review, transmit and Manage weekly payroll process. Reconcile any issues that occur.
• Assist the General Manager with the month end close process.
• Type correspondence and reports from rough drafts, editing grammar, punctuation or spelling as needed.
• Use considerable judgment and initiative to determine the approach or action to take in non-routine situations.
• Screen telephone calls and visitors, ascertaining who can be redirected to subordinate managers or to other offices. Provide information to callers, requiring detailed knowledge of manager’s area of responsibility and General knowledge of company policies, practices and operations in an expeditious and courteous manner. Perform broad range of administrative details of highly confidential nature on a regular basis, requiring initiative and judgment to make independent decisions for which probable errors may have moderate effect on cost.
• Prepare a variety of highly confidential, specialized, and recurrent reports such as financial data. Produce high quality reports, presentations, proposals, or other documents.
• Maintain filing system including items that are confidential. Establish, Maintain, and when necessary, revise supervisor’s files.
• Maintain manager’s calendar, scheduling meetings and appointments. Regularly arrange travel and hotel accommodations for frequent extended trips. Compile and submit expense reports.
• Open and Review all mail directed to management staff. Compose responses to routine inquiries, and ascertain which items can be delegated to subordinate managers, and forward appropriate items to manager.
• Require continuous Use of technical and business vocabulary and a detailed knowledge of company operations, organizational procedures, and personnel.
• Coordinate high level meetings with associates, business unit-wide meetings, as well as customer meetings.
• Serve as central communication point for associates on human resource and associate relations items.
• Delegate work to one or two clerical associates to Assist with routine duties.
• Follow Up on all assignments delegated to subordinate managers as to status, completion, etc.
• Operate office equipment including fax, copiers, printers, binding machines.

Required Education And Experience

• High School Diploma or Equivalent
• Two years using MS Excel, MS Word and an email system
• Three years related experience, preferred
• Two years experience with accounts receivable and accounts payable, preferred

Organization

Our Organization is an equal opportunity employer.