Administrative Assistant I — HR & Office Ops

supply-chain; Tampa (FL); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical/dental/vision benefits

PTO including holidays and vacation

401(k) with company match

Tuition reimbursement

Job summary

DHL Supply Chain in Tampa, FL is hiring an Administrative Assistant I. Role supports office HR, coordinates site needs, and provides administrative and clerical services to the General Manager and associates.

The candidate should have strong MS Office skills, clerical experience, and payroll familiarity, with a schedule of Monday–Friday, 8:00am–5:00pm. Pay is $55,000 per year with benefits.

Qualifications

• Must be proficient with Microsoft Office and basic office software.
• Experience with inventory control and clerical tasks preferred.
• Strong verbal and written communication skills via email.
• Experience scheduling and coordinating administrative tasks.
• Two years using MS Excel, MS Word and an email system is expected.

Responsibilities

• Manage accounts payable and receivable; obtain purchase orders and validate invoices.
• Process weekly payroll and resolve any discrepancies.
• Assist General Manager with month-end close.
• Type reports from rough drafts and edit as needed.
• Screen calls and visitors, provide information, delegate tasks.
• Prepare confidential reports, presentations and documents.
• Maintain filing systems and supervisor files.
• Coordinate high-level meetings with associates and customers.
• Arrange travel and hotel accommodations; submit expense reports.
• Open and review mail; respond to routine inquiries.

Skills

MS Office proficiency

Inventory control

Office/clerical experience

Verbal and email communication

Scheduling management

Education

High School Diploma or Equivalent

Tools

MS Excel

MS Word

Email system

Job description

DHL Supply Chain in Tampa, FL is hiring an Administrative Assistant I. Role supports office HR, coordinates site needs, and provides administrative and clerical services to the General Manager and associates.

The candidate should have strong MS Office skills, clerical experience, and payroll familiarity, with a schedule of Monday–Friday, 8:00am–5:00pm. Pay is $55,000 per year with benefits.