Administrative Assistant I | Exec Support & Finance

supply-chain; Joliet (IL); On-site; USD 38,000 - 52,000; Full time

Job summary

Supply-Chain in Joliet, IL seeks an Inventory Administrative Assistant I to provide personal secretarial services and broad administrative support under the General Manager. You will handle confidential records, payroll processing, and financial reporting while coordinating meetings and travel.

You will use MS Excel/Word, manage communications, and maintain filing systems; expect interaction with senior management and cross-functional teams in a fast-paced environment.

Qualifications

• Proven ability to provide administrative support and manage confidential information.
• Strong written and verbal communication skills.
• Demonstrated time management and multitasking abilities.
• Proficient in MS Excel and Word; familiarity with payroll/AR/AP processes preferred.

Responsibilities

• Manage accounts payable/receivable; obtain POs, validate invoices, liaise with vendors.
• Process weekly payroll and reconcile issues.
• Assist GM with month-end close activities.
• Prepare reports, correspondence, and presentations; edit for grammar and clarity.
• Maintain confidential filing system and supervisor files; calendar management and travel arrangements.

Skills

Administrative support

Attention to detail

Time management

Communication

Education

High School Diploma or Equivalent

Tools

MS Excel

MS Word

Email system

Job description

Supply-Chain in Joliet, IL seeks an Inventory Administrative Assistant I to provide personal secretarial services and broad administrative support under the General Manager. You will handle confidential records, payroll processing, and financial reporting while coordinating meetings and travel.

You will use MS Excel/Word, manage communications, and maintain filing systems; expect interaction with senior management and cross-functional teams in a fast-paced environment.