Administrative Assistant & Operations Support

DHL Germany; Phoenix (AZ); On-site; Confidential; Full time

Benefits offered by this job

Affordable medical, dental, and vision

PTO and holidays

401(k) with company match

Tuition reimbursement

Training and career advancement

Great Place to Work certification

Job summary

DHL Supply Chain is hiring an Administrative Assistant I to provide secretarial and administrative support, including records management, billing, payroll, and personnel records. You will work under the General Manager, handling confidential information and supporting senior management.

The role requires at least a high school diploma and 2–3 years of related experience, with proficiency in MS Excel/Word and email. Usual hours are Mon-Fri, 8:00 AM - 4:30 PM, with competitive benefits.

Qualifications

• High School Diploma or Equivalent.
• Two years using MS Excel, MS Word and an email system.
• Three years related experience, preferred.
• Two years experience with accounts receivable and accounts payable, preferred.

Responsibilities

• Manage accounts payable and receivable; obtain POs, validate invoices, and contact vendors about discrepancies.
• Review and process weekly payroll; reconcile issues.
• Assist General Manager with month-end close processes.
• Type correspondence and reports from rough drafts, with strong editing.
• Screen calls and visitors; provide information and delegate tasks as needed.
• Prepare confidential, recurring reports and high-quality documents.
• Maintain manager calendars and arrange travel and expenses.
• Open and review mail; draft responses and delegate appropriately.
• Coordinate high-level meetings and communicate HR-related items.

Skills

Payroll processing

Calendar management

Travel coordination

Confidential information handling

Vendor coordination

Written communication

Verbal communication

Accounts payable

Accounts receivable

Office administration

Education

High School Diploma

Tools

MS Excel

MS Word

Email system

Job description

DHL Supply Chain is hiring an Administrative Assistant I to provide secretarial and administrative support, including records management, billing, payroll, and personnel records. You will work under the General Manager, handling confidential information and supporting senior management.

The role requires at least a high school diploma and 2–3 years of related experience, with proficiency in MS Excel/Word and email. Usual hours are Mon-Fri, 8:00 AM - 4:30 PM, with competitive benefits.