Administrative Assistant I: Calendar & Docs Support

Guilford County Government; High Point (NC); On-site; USD 38,000 - 52,000; Full time

Job summary

Guilford County Government seeks an Office Specialist to provide general administrative and clerical support under direct supervision. The role involves typing, greeting visitors, calendar coordination, and basic data entry using a computer or office devices.

Essential duties include preparing correspondence, reports, and forms, handling routine inquiries, maintaining records, and assisting with budget monitoring.

Qualifications

• Bachelor's degree, or an Associate degree; or a HS diploma/GED with one year of office support experience.
• Thorough knowledge of office practices and procedures.
• Working knowledge of a variety of software packages.
• Basic knowledge of accounting practices and principles.
• Ability to key with accuracy at the speed required by the position.
• Ability to organize materials with good judgement and formatting.
• Ability to compose and gather materials independently.
• Ability to communicate effectively both orally and in writing.
• Ability to plan and organize work independently.

Responsibilities

• Complex operation of a computer to prepare correspondence, reports, forms etc. into final form.
• Performs complex data manipulations using hardware and software.
• Prepares narrative, statistical or tabular material.
• Prepares, edits or coordinates development of reports or other printed materials.
• Assists in monitoring the department budget.
• Provides training and guidance to lower level office staff.
• Interprets policies, procedures and regulations for staff and the public.
• Resolves problems by using established policies and procedures.
• Communicates with staff, agency clientele or the public by phone, letter, memo or computer.

Skills

Office practices

Software packages

Accounting basics

Typing accuracy

Organization

Independent drafting

Written and verbal communication

Work planning

Education

Bachelor's degree

Associate degree

HS diploma/GED with 1 year experience

Tools

Microsoft Office

Job description

Guilford County Government seeks an Office Specialist to provide general administrative and clerical support under direct supervision. The role involves typing, greeting visitors, calendar coordination, and basic data entry using a computer or office devices.

Essential duties include preparing correspondence, reports, and forms, handling routine inquiries, maintaining records, and assisting with budget monitoring.