Administrative Assistant I - ACED (Full-Time/Grant Funded)

Del Mar College Testing Center; Corpus Christi (TX); On-site; USD 22,000 - 28,000; Full time

Job summary

Del Mar College in Corpus Christi is seeking an Administrative Assistant I - ACED for the Adult Education department. This full-time, grant-funded role supports routine administrative functions, responds to inquiries about AEL, and coordinates communications with students, faculty, staff, and external partners to keep operations running smoothly.

Open to 09/28/2026; Close 10/12/2026. Requires an Associate’s degree and 1 year of related experience.

Qualifications

• Associate’s degree.
• One year administrative support experience in a Human Resources environment.
• Proficiency with MS Office applications including Word, Excel, and Outlook.
• Detail-oriented with a high degree of accuracy maintaining records.
• Excellent organizational skills.
• Strong written and verbal communication skills.
• Strong customer service skills.
• Ability to communicate courteously and effectively with students, faculty, staff, and public.

Responsibilities

• Create typed draft and final meeting agendas for meetings as required.
• Prepare information needed for the meeting by attendees as necessary.
• Make travel arrangements for Director and/or staff as needed.
• Complete monthly Department P-Card review and submit.
• Create requisitions.
• Manage and maintain inventory for office supplies and classroom supplies.
• Type correspondence, reports, and similar materials from rough drafts in accordance with established guidelines for review by originators; correct grammatical and spelling errors in draft material.
• Receive, track, and file correspondence, records, and reports; maintain files; dispose of files in accordance with TWC and College policies.
• Assist in collection/preparation/processing of documents for students to ensure eligibility.
• Create and/or maintain databases; enter student data into College or TWC database.
• Maintain electronic records in SharePoint.
• Audit records/files for completeness and compliance.
• Perform other duties as assigned by Director or Assistant Director.

Skills

Detail-oriented

Excellent organizational skills

Strong written communication

Strong verbal communication

Strong customer service skills

Education

Associate’s degree

Tools

Word

Excel

Outlook

Job description

Administrative Assistant I - ACED (Full-Time/Grant Funded)

Please see Special Instructions for more details.

This is a grant funded position. Continuation of this grant funded position is contingent upon the continued availability of grant funds. There is no right or expectancy of continued employment beyond the terms of the employment agreement.

Position Information

Posting Number

Posting Number S1240

This position is open to

This position is open to Open to All Applicants

Job Title

Job Title Administrative Assistant I - ACED (Full-Time/Grant Funded)

Department

Department Adult Education

Position Type

Position Type Non-Exempt

Employment Status

Employment Status Temporary

Salary

Salary $16.00 per hour

Open Date

Open Date 09/28/2026

Close Date

Close Date 10/12/2026

Open Until Filled

Open Until Filled No

Position Summary Information

Job Description Summary

The purpose of this position is to manage the routine administrative functions of the AEL Department, assist in responding to questions about AEL , communicate with internal and external entities, and support various AEL functions to ensure smooth operations.

Minimum Qualifications

• Associate’s degree.
• One (1) year administrative support related experience in a Human Resources environment.

Required Job Knowledge, Skills, Abilities

• Proficiency with MS Office applications including Word, Excel, and Outlook.
• Detail-oriented with a high degree of accuracy maintaining records.
• Excellent organizational skills.
• Strong written and verbal communication skills.
• Strong customer service skills.
• Ability to communicate courteously and effectively with students, faculty, staff, and public.

Preferred Qualifications

• Higher education experience.
• Experience using Colleague for student information and records.

Special Instructions to Applicants

This is a security-sensitive position. Employment resulting from this advertisement is subject to federal laws requiring verification of identity and authorization to work in the United States. Employment is contingent upon the successful completion of a criminal background check and reference checks. The College reserves the right to cancel, extend, or otherwise modify recruitment actions. Del Mar College is an Equal Opportunity Employer. Upon request, reasonable accommodations will be provided to qualified individuals with disabilities throughout the application process. Del Mar College supports veteran employment and provides consideration to qualified veterans consistent with Texas law. This position is not eligible for employment visa sponsorship now or in the future.

Our Culture

Del Mar College is committed to fostering a culture aligned with The Viking Way, which emphasizes respect, integrity, collaboration, accountability, and a commitment to excellence. Employees are expected to contribute to a positive work environment by demonstrating professionalism, supporting colleagues and students, and engaging in continuous learning and development. In support of the College’s Strategic Plan 2024–2029, Guiding Star III : Cultivate, all employees are encouraged to actively participate in opportunities that promote personal and professional growth, advance a culture of belonging, and strengthen the College’s ability to serve its students and community.

Job Duties

Job Duty

• Create typed draft and final meeting agendas for meetings as required.
• Prepare information needed for the meeting by attendees as necessary.
• Make travel arrangements for Director and/or staff as needed.
• Complete monthly Department P-Card review and submit.
• Create requisitions.
• Manage and maintain inventory for office supplies and classroom supplies.

Job Duty

• Type correspondence, reports, and similar materials from rough drafts in accordance with established guidelines for review by originators; correct grammatical and spelling errors in draft material.
• Receive, track, and file correspondence, records, and reports; maintain files; dispose of files in accordance with TWC and College policies.
• Assist in collection/preparation/processing of documents for students to ensure eligibility.
• Create and/or maintain databases; enter student data into College or TWC database.
• Maintain electronic records in SharePoint.
• Audit records/files for completeness and compliance.

Job Duty

• Perform other duties as assigned by Director or Assistant Director.

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * This is a temporary, grant-funded position. Continued employment is contingent upon needs of the department and availability of continued funding. Do you remain interested in the position?
  • Yes.
  • No.
• * Do you have an Associate's degree?
  • Yes, I have an Associate's degree or higher. (Submission of transcript(s) with conferred/award date is required)
  • No, I do not have the required education.
• * Do you have one (1) year administrative support related experience in a Human Resources environment?
  • Yes
  • No

Required Documents

• Resume
• Letter of Interest
• Transcripts

Optional Documents

Del Mar College is an Equal Opportunity Employer. As provided by law, Del Mar College does not discriminate on the basis of race, color, sex (including pregnancy, gender identity/transgender status, sexual orientation), age, national origin, religion, disability, genetic information, or any other constitutionally or statutorily impermissible reason.