Administrative Assistant I

City of Union City Government; Union City (GA); On-site; USD 30,000 - 40,000; Full time

Job summary

The City of Union City Government is seeking an Administrative Assistant I to support various administrative tasks. This role involves maintaining records, assisting the public, and managing payroll for the Public Services Department. Ideal candidates will have a high school diploma and relevant experience, demonstrating strong communication and organizational skills.

Qualifications

• 1-3 years of related experience or equivalent education and experience.

Responsibilities

• Maintain, modify, and summarize records and reports.
• Assist the public with requests and complaints.
• Manage payroll for the Public Services Department.

Skills

Computer operation

Effective communication

Record-keeping

Education

High School diploma or equivalent

Tools

Computers

Office equipment

Job description

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Responsibilities

1. Initiate, maintain, modify, and summarize various records and reports;
2. Assist the public in person or by phone, handle requests and complaints, and provide information about public records;
3. Maintain files and records, enter data into computers;
4. Answer phones, greet visitors, and refer inquiries to appropriate departments;
5. Support administration with data retrieval requests;
6. Manage payroll for the Public Services Department;
7. Prepare and submit purchase orders;
8. Handle invoices for the department;
9. Perform other related duties as assigned.

Job Scope

This position involves recurring work with moderate discretion, requiring accuracy and effective use of procedures. The incumbent operates independently with supervision verification.

Supervisory Controls

The Director of Public Services assigns work based on departmental goals; effectiveness is reviewed.

Guidelines

Includes city and departmental policies, city codes, ordinances, and applicable laws.

Communication

Contacts are mainly with co-workers and the public, focusing on information exchange, service provision, conflict resolution, and problem-solving.

Qualifications

• High School diploma or equivalent;
• 1-3 years of related experience or equivalent education and experience.

Knowledge, Skills, and Abilities

• Computer operation, office practices, record-keeping, English language proficiency;
• Knowledge of laws and regulations related to the role;
• Effective communication, tact, patience, discretion, and ability to follow directions;
• Ability to maintain records, operate a computer, interpret codes and regulations, and establish effective relationships.

Equipment and Applications

• Computers, software, telephones, copiers, and other office equipment.

Physical and Work Environment

Includes visual and auditory requirements, physical movements, and lifting up to 50 pounds; work is primarily in an office setting with potential shift work, overtime, or weekends.

Additional Details

Seniority level: Entry

Employment type: Full-time

Industry: Government Administration