laboratory Administrative Assistant I

GSI Engineering LLC; Douglasville (GA); On-site; USD 30,000 - 40,000; Full time

Job summary

A leading engineering firm is seeking a Laboratory Administrative Assistant I to support daily operations and ensure effective communication within the team. This entry-level role involves managing schedules, handling correspondence, and providing clerical support. Ideal candidates will demonstrate strong organizational skills and the ability to work in a fast-paced environment. Join a dynamic team dedicated to making a meaningful impact in the communities we serve.

Qualifications

• Entry-level position requiring administrative support skills.
• Ability to handle correspondence and manage schedules.

Responsibilities

• Manage and coordinate schedules and appointments.
• Prepare meeting agendas and take minutes.
• Assist with data entry and maintaining spreadsheets.

Skills

Communication

Organization

Data Entry

Job description

Join to apply for the Laboratory Administrative Assistant I role at GSI Engineering LLC.

Overview

At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.

We are looking for an Administrative Assistant I to join our growing team. The role involves supporting daily operations, ensuring efficiency, organization, and effective communication within the department. Responsibilities include providing administrative and clerical support to leadership and team members, handling scheduling, correspondence, documentation, and office coordination.

Responsibilities

1. Manage and coordinate schedules, including scheduling meetings and appointments.
2. Handle incoming and outgoing correspondence, including emails and phone calls.
3. Prepare meeting agendas, take minutes, and distribute meeting materials.
4. Maintain office supplies inventory, ordering and restocking as necessary.
5. Assist with data entry, report preparation, and maintaining spreadsheets or databases.
6. Prepare, format, and proofread documents, reports, and presentations as needed.
7. Provide administrative support for various projects as assigned.
8. Communicate with internal and external partners and vendors, as needed.
9. Perform other duties as assigned.
10. Willingness to travel up to 10% of the time for occasional offsite meetings, training sessions, or company events.
11. Flexibility for occasional overtime or urgent administrative requests may be required.

Qualifications & Work Environment

• This position operates mainly in a construction materials laboratory environment, requiring prolonged desk work using a computer, phone, and standard office equipment.
• Regular communication with team members, clients, and stakeholders, both in person and virtually.
• Physical demands may include occasional standing, walking, bending, and lifting up to 25 pounds.

Who We Are

UES is an Equal Opportunity Employer committed to recruiting the most qualified candidates. See our full EEO Statement here.

ID: 2025-1564

Position Type: Full-Time

Location: US-GA-Douglasville

Additional Details

• Seniority level: Entry level
• Employment type: Full-time
• Job function: Administrative