Administrative Assistant I

RWDY Inc; Spring (TX); On-site; USD 23,000 - 32,000; Full time

Job summary

RWDY Inc in Spring, TX is seeking an Administrative Assistant I to support a fast-paced organization of about 60 employees. You will handle administrative tasks, scheduling, onboarding, and event coordination, helping teams stay organized and productive.

The successful candidate is highly organized, proactive, detail-oriented, and an effective communicator who enjoys helping others succeed. This role reports to the office team and offers exposure to multiple departments and growth opportunities.

Qualifications

• High level of organization and attention to detail.
• Excellent communication skills, both written and verbal.
• Proactive, self-motivated with a can-do attitude.

Responsibilities

• Executive and Calendar Management: Manage calendars for multiple managers, schedule and coordinate meetings across teams and time zones.
• Office and Team Coordination: Support daily administrative needs for ~60 employees, reserve rooms, manage logistics, update email aliases and distribution lists.
• Employee Onboarding: Serve as a primary contact for new hires and coordinate onboarding activities and first-day logistics.

Job description

Job Title Administrative Assistant I

Compensation $20.00/hr

Location Spring, TX 77389

Scope The Administrative Assistant I will support a fast-paced organization of approximately 60 employees by providing administrative, scheduling, onboarding, and event-coordination support. The ideal candidate will be highly organized, proactive, detail-oriented, and an effective communicator who enjoys helping others succeed.

Key Responsibilities

Executive and Calendar Management

• Manage complex calendars for three to five managers.
• Schedule, coordinate, and reschedule meetings across multiple teams and time zones.
• Resolve scheduling conflicts and help ensure the efficient use of leaders’ time.
• Coordinate recurring meetings, staff meetings, and leadership sessions.

Office and Team Coordination

• Support the daily administrative needs of approximately 60 employees.
• Reserve conference rooms and meeting spaces.
• Coordinate meeting logistics, including room setup and catering when needed.
• Maintain and update distribution lists, email aliases, and user groups.
• Order office supplies and submit maintenance requests.
• Maintain records in accordance with company policies.

Employee Onboarding

• Serve as a primary point of contact for new hires before and during their first days.
• Coordinate onboarding activities and first-day logistics.