Administrative Assistant I

Ecolab Deutschland GmbH; Saint Paul (MN); Hybrid; USD 47,000 - 72,000; Full time

Job summary

Ecolab is seeking an Administrative Assistant I to support senior management in a hybrid setting. This role involves various fleet-related administrative tasks, including meeting coordination, report generation, and financial management. Ideal candidates are driven, resourceful, and possess strong organizational and communication skills.

Qualifications

• High School Diploma required, Bachelor's preferred.
• Intermediate proficiency in MS Office (Outlook, Excel, PPT).
• 1 year of administrative experience preferred.

Responsibilities

• Conduct administrative tasks relating to Ecolab Fleet management.
• Coordinate meeting logistics and prepare meeting materials.
• Manage financial administrative tasks related to corporate card use.

Skills

Communication

Organizational skills

Problem solving

Critical thinking

Analytical

Education

High School Diploma or equivalent

Bachelor’s degree

Tools

MS Office

Job description

Make an impact. Build the career you’ve always wanted. Join our team and experience more.

Ecolab is seeking an Administrative Assistant Ito support senior management and team members. In this role, you will participate in various projects and activities and provide advanced administrative support to leaders and the business in Fleet related activities. We are looking for a driven and resourceful Administrative Assistant who wants to work in an exciting and challenging environment.

What’s in it For You:

• The opportunity to take on some of the world’s most meaningful challenges, helping customers achieve clean water, safe food, abundant energy and healthy environments
• The ability to make an impact and shape your career with a company that is passionate about growth
• The support of an organization that believes it is vital to include and engage diverse people, perspectives and ideas to achieve our best

What You Will Do:

• Conduct administrative tasks relating to Ecolab Fleet management: EV vehicle projects, ordering, delivering, and disposing of retiring vehicles, vendor vetting
• Coordinate meeting logistics, including reserving conference rooms, equipment setup, and creation of presentations and preparing meeting materials
• Pull reports and information from Ecolab systems
• Calendar management across time zones
• Manage financial administrative tasks related to corporate card use and expenses and manage accurate processing of departmental invoices
• Compile and edit presentation details from multiple people and sources; Distribute reports to stakeholders
• Prepare and maintain agendas, action item lists, issues lists and program plans; Escalate issues promptly
• Exercise judgment and make decisions to promote smooth workflow and prioritization
• Ensure that internal and external client demands are met
• Create, organize and manage various SharePoint sites and shared drives

This hybrid position will report to our Ecolab Global Headquarters in St. Paul, MN.

Minimum Qualifications:

• High School Diploma or equivalent
• Intermediate proficiency in MS Office (Outlook, Excel, PPT)
• Immigration sponsorship is not available for this position

Preferred Qualifications:

• Bachelor’s degree
• 1 year of administrative experience
• Ability to successfully manage multiple, competing priorities to meet deadlines
• Excellent verbal and written communication skills, with a strong customer service focus
• Organizational skills and attention to detail
• Ability to anticipate needs, be resourceful, and use sound judgment and tact
• Critical thinking, analytical, and problem solving skills
• Learning agility; Ability to quickly gain knowledge of organizational operations, procedures, and staff
• Ability to work independently, as well as collaborate in a team environment
• Reliability, flexibility and approachability
• Process oriented, adaptable, reliable, flexible and approachable

Annual or Hourly Compensation Range

The pay range for this position is $47,500.00 - $71,300.00. Many factors are taken into consideration when determining compensation, such as experience, education, training, geography, etc. We comply with all minimum wage and overtime laws.

Benefits

Ecolab strives to provide comprehensive and market-competitive benefits to meet the needs of our associates and their families.Click here to see our benefits.

If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here.

Potential Customer Requirements Notice

To meet customer requirements and comply with local or state regulations, applicants for certain customer-facing roles may need to:

- Undergo additional background screens and/or drug/alcohol testing for customer credentialing.

- Be fully vaccinated for COVID-19, including a booster if eligible, unless a religious or medical accommodation is requested by the applicant and approved by Ecolab.

Americans with Disabilities Act (ADA)

Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as required to comply with applicable laws. If you have a disability and require accommodation assistance in this application process, please visit the Recruiting Support link in the footer of each page of our career website.

Our Commitment to Diversity and Inclusion
At Ecolab, we believe the best teams are diverse and inclusive, and we are on a journey to create a workplace where every associate can grow and achieve their best. We are committed to fair and equal treatment of associates and applicants. We recruit, hire, promote, transfer and provide opportunities for advancement on the basis of individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.

In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through Affirmative Action (AA). Our goal is to fully utilize minority, female, disabled and covered veteran individuals at all levels of the workforce. Ecolab is a place where you can grow your career, own your future and impact what matters.

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.