Administrative Assistant I

University of Texas at Dallas; Richardson (TX); Hybrid; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Assistant I to support the Career Center. This role involves managing communications, verifying employment information, and assisting students and staff with inquiries. The ideal candidate will possess strong organizational skills and a keen attention to detail, ensuring smooth operations within the office. With a commitment to professional development and a supportive work environment, this position offers a chance to make a meaningful impact in the academic community. If you are passionate about helping others and thrive in a dynamic setting, this opportunity is perfect for you.

Benefits

Competitive Salary

Tuition Benefits

Internal Training

Medical Insurance - 100% paid for full-time employees

Dental Insurance Plan

Vision Insurance

Long and Short-term Disability

Retirement Plan

Paid Time Off

Paid Holidays

Qualifications

• Bachelor's degree and two years of office administration or project management experience.
• Requires strong written and verbal communication skills.

Responsibilities

• Provide general administrative support for the office, including responding to inquiries.
• Monitor and respond to inquiries in shared email inboxes.
• Assist with employment verification and onboarding processes.

Skills

Office Administration

Project Management

Communication Skills

Attention to Detail

Education

Bachelor's Degree

Job description

Posting Details

Posting Details

This position provides administrative support for the University Career Center, assisting students, staff, and faculty with general inquiries and career-related processes. Responsibilities include managing shared email inboxes, maintaining employee data in HR systems, and verifying student employment information.

Office hours: Monday - Friday, 8 a.m. - 5 p.m. (with a one-hour lunch).

Bachelor's degree with two years of related experience in HR or a similar field.

Requires attention to detail, accuracy, while maintaining professional and effective communication. Must demonstrate a high level of integrity and professionalism when handling highly sensitive data and be proactive in identifying and resolving issues. Strong written and verbal communication skills are essential, including the ability to compose clear and professional email correspondence.

1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

Posting Number	S06263P
Position Title	Administrative Assistant I
Functional Title
Department	Career Center
Salary Range	$37,500 - DOQ
Pay Basis	Monthly
Position Status	Regular full-time
Location	Richardson
Position End Date (if temporary)
Posting Open Date	04/07/2025
Posting Close Date
Open Until Filled	Yes
Desired Start Date	04/28/2025
Job Summary
Minimum Education and Experience	Bachelor's degree and two years office administration or project management experience or an equivalent combination of education and experience.
Preferred Education and Experience
Essential Duties and Responsibilities	Provide general administrative support for the office, including responding to general inquiries from students, staff, faculty, and other individuals. Monitor and respond to inquiries in the career center, student employment, and experiential learning shared email inboxes. Provide administrative support for student platforms (e.g., Handshake and others), including maintaining accounts and managing related tasks. Review and verify department information submitted in the ePAR system for accuracy. Assist with employment verification, including verifying student employment status, job details, and other related information. Review part-time, on-campus positions in Handshake to ensure compliance with established policies. Attend meetings and professional development opportunities to remain current on all UTD policies and procedures related to academic internships, transcription notations, international student eligibility, technology resources, etc. Assist with the onboarding process and other hiring procedures as needed. Provide administrative support for reviewing and approving internship experiences in Handshake and ORION platforms as needed. Other duties as assigned.
Physical Demands and Working Conditions
Physical Activities
Working Conditions
Additional Information	Remote Notice: After the probationary period, this role may be eligible for a hybrid (partly remote/partly in office) work schedule, subject to business need and manager approval. Must be located within the DFW Area and have the ability to be on campus with 24 hours of notice. A UT Dallas Remote Work Agreement will be required within 14 days after approval. What We Can Offer UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes: Competitive Salary Tuition Benefits Internal Training BCBS PPO Medical insurance - 100% paid for full-time employees PPO and DHMO Dental Insurance Plan - PPO plans include ortho benefits Vision Insurance Long and short-term disability TRS Retirement Plan - defined benefit plan offering lifetime annuity upon retirement Voluntary Retirement Plan Options - additional savings opportunities with Tax-Sheltered Annuity Plans and Deferred Compensation Plans Dental/Vision/AD&D Paid time off Paid Holidays Paid Winter Break Fertility Benefits Remote Work Options - approved by department All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program. Visit https://hr.utdallas.edu/employees/benefits/ for more information. If you are looking for a rewarding career opportunity with great benefits? Look no further! Join our team!
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