Administrative Assistant I

CareerArc; Richardson (TX); Hybrid; USD 40,000 - 65,000; Full time

Job summary

An established industry player is seeking an Administrative Assistant to provide essential support to faculty and students in a dynamic educational environment. This role involves managing administrative tasks, financial tracking, and facilitating program activities, all aimed at enhancing the success of students and faculty alike. With a hybrid work schedule available, this position offers the chance to contribute to a vibrant academic community while enjoying a comprehensive benefits package. If you're organized, proactive, and ready to make a difference, this opportunity could be the perfect fit for you.

Benefits

Comprehensive benefits package

Tuition benefits

Full paid employee medical coverage

Dental and vision insurance

Paid time off

Holidays

Professional development opportunities

Qualifications

• Bachelor's degree and two years of office administration or project management experience.
• Equivalent combination of education and experience is acceptable.

Responsibilities

• Support faculty members with administrative tasks and travel arrangements.
• Manage financial reconciliations and track account funds.
• Maintain records and databases for university and accreditation purposes.

Skills

Office Administration

Project Management

Data Management

Financial Tracking

Education

Bachelor's Degree

Job description

The AAI position provides administrative support for both Faculty and Students in the Jindal School of Management. This position manages duties essential to the success of JSOM students, faculty, and staff. The Admin Assistant will provide administrative support to the IS Area and the Professional Program in Computer Information Systems & Technology (PPIT), as well as financial and budgetary support through managing the operating budget, maintaining tracking spreadsheets, reporting tools, etc.

Minimum Education and Experience

Bachelor's degree and two years of office administration or project management experience, or an equivalent combination of education and experience.

Essential Duties and Responsibilities

• Actively support faculty members, including preparing paperwork for approval procedures, purchasing requests, arranging travel, reviewing expense reports, and completing travel vouchers.
• Complete reconciliations, inter-departmental transfers, track account funds, and manage purchases for memberships, registrations, and external payments.
• Create and maintain a database of faculty publications, events, impact, engagement, and contributions, updating data each semester/year.
• Support various program activities such as recruitment campaigns, website content management, data management, business relations for internships and jobs, event supervision, and collaboration with the Career Management Center.
• Maintain records required for university and accreditation purposes.
• Interface with students regarding internships and job placements.
• Perform additional administrative duties as needed.

Additional Information

Remote Work Notice: A hybrid remote work schedule may be available (currently 1-day remote weekly). Employees must be located within the Dallas/Fort Worth Metroplex and able to be on campus as scheduled. A UT Dallas Remote Work Agreement will be required, and use of personal equipment may be necessary. Remote arrangements are subject to review and cancellation.

What We Can Offer: UT Dallas offers a comprehensive benefits package including a competitive salary, tuition benefits, internal training, full paid employee medical coverage, dental, vision, disability insurance, retirement options, paid time off, holidays, and professional development opportunities. More details are available at https://hr.utdallas.edu/employees/benefits/.

Important Messages:

1. Employees are expected to act as representatives of the University with professionalism and respect.
2. UT Dallas is committed to an inclusive environment and does not discriminate on various bases. Reasonable accommodations are available for individuals with disabilities upon request.