Administrative Assistant

ServiceMaster of South Shore Inc; Richardson (TX); On-site; USD 10,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated administrative assistant to join their growing team. This role involves supporting business operations through various tasks such as processing invoices, managing customer interactions, and utilizing software tools like Outlook and Excel. The ideal candidate will possess strong organizational and communication skills, and thrive in a fast-paced environment. With a commitment to exceptional customer service, this position offers a unique opportunity to contribute to a family-owned business that values its employees and fosters a collaborative atmosphere. If you are a problem solver looking to make a real difference, this is the perfect opportunity for you.

Benefits

Paid vacation

Paid holidays

Great company culture

Competitive pay

Qualifications

• Experience in an office setting preferred.
• Comfortable using multiple types of software.
• Able to manage confidential information.

Responsibilities

• Assist business owners and management with various tasks.
• Process invoices and collect payments.
• Answer phones and interface with customers.

Skills

Verbal communication

Written communication

Problem-solving

Time management

Organizational skills

Education

High school diploma/GED

Tools

Microsoft Outlook

Microsoft Excel

Job description

Position Overview

We are a small but growing family-owned business looking for a great addition to our team. We believe in empowering our team members to do their jobs to the best of their ability and providing exceptional customer service to our clients. Our team members enjoy paid vacation and paid holidays. We are looking for a problem solver and hard worker who wants to be part of a great team. Experience is great, but we will train any candidate who can demonstrate their value as an addition to our team.

Successful candidates will have experience in an office setting. Position assists the business owners, management team and team members with a variety of tasks including processing invoices, collecting payments, customer service follow up, answering phones, using a multiple types software and interfacing with customers and suppliers. Experience with Outlook and Excel are a must. Prefer strong writing and problem-solving skills.

Job Responsibilities

• May initiates routine and non-routine correspondence
• May book travel and reconcile expense reports
• Answers telephone calls, greets visitors, and resolves routine and complex inquiries
• May enter in new job into ServiceMaster CRM, captures relevant customer and job information
• May utilize the assistance of one or more support staff members on a reporting or project basis
• Operates a personal computer and appropriate software packages or its equivalent
• May follow up with customer on work performed
• May call customers to collect payments
• May assist other departments within the company
• Understands ServiceMaster operating systems and the services we offer

Job Requirements

• High school diploma/GED required
• Previous administrative assistant experience preferred but not required
• Comfortable with using multiple types of software
• Personal time management and organizational skills
• Verbal and written communication skills
• Dependable and adaptable to operate within a fast-paced work environment
• Ability to manage highly confidential information

Physical Demands and Working Conditions

The physical demands are representative of those that must be met by an employee to perform the essential function to this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Incumbent must be prepared to:

• Move up to 20 pounds occasionally, by lifting, carrying, pushing, pulling, or otherwise repositioning objects.
• Sitting for long periods of time while using office equipment such as computers, phones etc.
• Fingering and Repetitive motions; such as movement of wrists, hands and fingers while picking, pinching and typing during your normal working environment.
• Close visual acuity to perform detail-oriented activities at distances close to the eyes, as well as visual acuity to perform activities such as preparing and analyzing data, viewing computer screen.
• Be exposed to various inside working conditions: The change of building environment such as with or without air conditioning and heating.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by associates assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed. The Company reserves the right to modify this description in the future, with or without notice to the employee. This Job Description does not create an employment contract, implied or otherwise, and employment with the Company remains at will. These responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities.

Compensation: $12.00 - $14.00 per hour

Built on a foundation of great brands and employees with a passion for service, our vision is to be the leading provider of essential services through empowered people, world-class customer service and convenient access. By joining ServiceMaster, you'll be part of a talented network of employees with a shared vision.

Our environment is a diverse community where successful people work together to achieve common goals.

This franchise is independently owned and operated by a franchisee. Your application will go directly to the franchisee, and all hiring decisions will be made by the management of this franchisee. All inquiries about employment at this franchisee should be made directly to the franchise location, and not to The ServiceMaster Company, LLC.

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Great Company Culture

Competitive pay

Exciting work that makes real differences in people’s lives